PTA Meeting Minutes

Executive Board Members

President, Jessy Maggard – present
VP Programs, Deirdre Weber – present
VP Membership, Ari Willey – present
VP Hustle, Amanda Besore – 
Treasurer, Becky French – present
Financial Secretary, Dani Reich – present
Recording Secretary, Holly Wood – present

Welcome/Introductions

Special Guests
Jenna Jennings – KY State PTA Representative
Heather Wampler – KY State PTA President

Members Attended
Becky French
Tara Tobin-Rabatin
Dani Reich
Kristen Frey
Leslie Stahl Doppelman
Holly Wood
Deirdre Weber
Mitch Goss
McCray Ashby
Lindsay Bumba
Stephanie Greene
Kendra Wiegand
Holli Blevins
Carla Stone
Suzie Hackmiller
Will Rabatin
Jared Barret
Caryn Weferling
Jessy Maggard
Ari Lombardi

Recording Secretary, Holly Wood

• Approval of minutes from December 10, 2019 meeting
  • Holly Wood Motion to approve Minutes from Dec 10th Meeting as published on Website
    • Tara Tobin-Rabatin motion to edit the December minutes under Open Floor discussion to change where it states “Tara requested an elaboration of the following from last months minutes”. 
    • Will Rabatin 2nd the motion for discussion
    • Discussion
      • Tara Tobin-Robatin Discussion, I am disputing the Dec meeting minutes because the inclusion topics listed in the minutes of race and ethnicity did not happen. They only discussion that was had in regards to the Father Daughter Dance was regarding gender and gender inclusion for all events at Harmony moving forward. It was also stated; change is coming to our school. Experts in this field are coming to train Teachers and Staff. I.e Instead of saying boys line up here and girls line up there…we will say, “If you like skateboards go here, if you like bicycles go there.” I also clearly said, “The meeting agenda prior to the PTA meeting December did not include the Gender Inclusion as a topic or point of discussion prior to the meeting.”
      • Principal Hackmiller Discussion – Inclusiveness was the main point. Staff training was regarding inclusivity. Statement above was taken out of context. Best practice is to choose other ways to line up besides gender and is only part of the training with staff. Gender inclusion was a lot of the discussion, because of the topic of the Father Daughter Dance. Inclusion is a school district initiative. This did not originate from PTA meeting. The Dance on the PTA agenda provided a great opportunity to address. The topic was not on the agenda specifically, but was part of principal discussion to request the renaming of the Father Daughter Dance. The invitation wording was the only change requested to ensure no one was “uninvited”
      • Principle Hackmiller offered to send out a community communication with an update regarding all inclusion events and training
  • • Voting  – 
      • In favor to revise minutes – 1 vote
      • Apposed – 4 votes
      • Abstained – 1 vote
    • Motioned to revised December meeting minutes. Denied
    • Holly Wood motioned to approve Dec 10 meeting minutes as published
      • Approved -Deirdre Weber; 2nd approval – Dani Reich
      • Motion approved

A Message from our Principal, Sue Hackmiller

• Hoops for Hearts (A Kid’s Heart Challenge) update! District wide. Supporting the American Heart Association. During related arts 2/21 kids engaged 1 hour of exercise to collect donations. All online. Mr Gitlewski will send out more information out. There will be an assembly. Community fundraiser replacing Pennies for Patience. 
• One book One School – PTA raised enough money for all Harmony kids to each receive their own book. Inside the book (coming home on Friday 1/17, oldest child) includes guiding questions and assignments. Assembly on Friday 1/17. Books come home 1/17 as well. Encourage participation. All chapters recorded by staff and will be sharing in class.

President, Jessy Maggard

• Sensory Path – Board not approved for all hallways. Testing for Kindergarten hallway only. Karen volunteered to provide input and include feedback from special ed, teachers and kids. Kendra volunteered to own chair
• Special Education Recess Equipment – looking for portable equipment since permanent could not be approved by the board. Ideas shared with the group. 
  • Holly Wood motion to approve up to $1500 budget to support the funds needed. Funds to be covered by education enhancement
    • Dani Reich approved
    • Ari Lombardi 2nd  
  • Kendra Wiegand looking at additional options that are more substantial

• Open Positions 2020-2021 – All positions open. Nomination Committee formed. 
  • Holly Wood
  • Dierdre Weber
  • Mcray Ashby

• Inclusion at Events (ie, Dance & Spring Event) – All gender specific events will be updated to be all inclusive. Principal has requested all names of events become more general
  • Jessy Maggard (President) requested Chairs of the following events. “Can you follow new parameters?”
    • Holly Wood – Chair of Mother Son Event. Response “yes”
    • Tara Tobin-Rabatin – Chair of Father Daughter Event. Response, “yes”

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – Jan 2020
• Activity
  • Donuts slightly under target, but no big hit
  • Refund still pending from Harvest
  • Classroom recess kits have been deducted from budget
  • Teacher event closed over $3500 raised for events
  • Cashbox updated
• Becky French motion to approve budget
  • Holly Wood approved
  • 2nd by Mitch Goss

Committee Reports

• Dance, Tara Tobin-Rabatin – Status Update – 
  • Committee formed to discuss the following: Dani Reich, Diana, Kendra Weigand, Holly Wood
    • DJ, Photographer, Quotes, Booth, Tickets, etc
  • Discussed ticket costs and online ticket sale options
  • School capacity discussed with extending invite to all family members. With activities spread out there should be no issues. We have never had capacity issues even with larger events at the school
  • Flyer going out with more details the w/o 1/29 with Principle approval

Open Floor Discussion

• Mitch Goss- requested more night meetings with posting meeting on marque or posters on doors. Marque is not owned by Harmony. Will Rabatin suggest a fundraiser for a Harmony Marque
• Will Rabatin – asked about engagement program for dads. Principle Hackmiller mentioned the Watch Dog program and Dad’s of Great Students. Information available on website and Watch Dog site.
• Kendra Weigand – asked about silverware not being used. Principle Hackmiller said that they had to go back to plasticware briefly while the dishwasher is being repaired. Kendra suggesting removal of all styrofoam trays. 

Announcements/Upcoming Events

• Papa John’s Harmony Night, Thursday January 16
• SBDM meeting, Monday January 27th at 2:45pm
• Next PTA Meeting, Tuesday February 11, 2020 at 9:00am in the Cafeteria

General Meeting December 10, 2019 – Minutes

Executive Board Members

President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

In Attendance
Jessy Maggard, Amber Barrett, Tara Tobin-Rabatin, Becky French, Deirdre Weber, Ms. Hackmiller, Dani Reich, Diana Schaller

Welcome/Introductions

Recording Secretary, Holly Wood

• Approval of minutes from November 12, 2019 meeting
  • Approved following discussion and elaboration of event changes to be more inclusive. See open discussion below. 

Open Floor Discussion

• Tara requested an elaboration of the following statement from last month’s meeting after stating there has been confusion as to what all-inclusive means in reference to gender. Request that all events be more culturally responsive. Inclusive to all regardless of gender, race, ethnicity (11.12.19). 
  • This statement was clarified to state that events such as our annual father/daughter dance and mother/son event be gender inclusive. That if a boy wishes to come to the dance with his mother or father figure he may. And, also that if a daughter wants to come to the mother/son event with her mother or father figure she may.
  • It was also repeated that historically no one has ever been turned away from either of these events for not being father/daughter or mother/son. 

A Message from our Principal, Sue Hackmiller

• MAP testing taking place now, rather than after winter break as it has been in years past.
  • This is wrapping up.
• Schoolwide winter holiday events to take place next week such as pajama day and sing-a-long day. Due to space limitations these are for students only, no outside visitors.
• Tree placed in the lobby by PTA is currently being decorated by students with ornaments/tokens representing various culture’s holidays.
• New 3rd grade teacher, Megan Hart. Replacing Mrs. Paladino (Simonsen).
• New LBD teacher to start after winter break. Replace Mrs. Hughes

President, Jessy Maggard

• Staff Events
  • First 2 went well, online sign ups made things a lot easier and the shopping by our team was good
  • Next 2 had a lot of people wanting to sign up after registration closed. We stuck with our deadline and rules. This is the only way these will work and have volunteers doing the shopping.
  • Once events are all complete, we will review with staff to see if they will continue for next year.
• Raffle
  • Disney Tickets came in. We will raffle off 12 of them in 3 baskets with 4 each. Tickets went on sale $20 each at DWS and will be on sale until the 19th. Drawing will be held at 8am in the office on Dec. 20th via Facebook live.
  • The remaining 8 tickets will go in a volunteer raffle. We will draw for 4 sets of 2 tickets to anyone who volunteered this year. Drawing also possibly to be on the 20th, TBD
• Chairs in shed – does the school want them? These are left over from silent auction and received no bids. Jessy got approval from Rebecca Maniago that we could donate to the school. School accepts. 
• Open Executive Positions 2020-2021
  • President
  • Financial Secretary

Treasurer’s Report, Becky French

• Reminder of procedure for reimbursements. All forms and check requests are picked up from the reimbursement folder each Tuesday at 8:30am. Checks are mailed or returned to the reimbursement pick up folder by Friday.
• Becky motioned to approve the budget, Dani approved, Amber 2nd.

Committee Reports

• Donuts with Santa, Meagan Kilkelly (Recap Report by Jessy Maggard)
  • Event went well. It was nice having the crafts all together in the gym. Visitors enjoyed the music very much as well. The use of Inter-State studio for photos was a nice change. Photos were ready by Monday for purchase. 
• Father Daughter Dance, Tara Tobin-Rabatin
  • Selected a DJ, asked for approval to reserve. All in favor.
  • Decision was made to serve only desserts
  • Dance time set to be 7-9pm on Friday, Feb 21
  • Theme: Boots & Beauties
  • Tickets will be sold online in January
  • Ideas were suggested for decorations, lighting, favors including possible flower truck
  • Event will be open to any parent/guardian/adult family member + student of Harmony 
• SBMD, Amber Barrett on behalf of council rep Jared Barrett
  • Next SBMD meeting is Monday, December 16th at 2:45pm.
    • 1st reading of draft bylaws and policies
    • Approving school improvement plan
    • Questions, please reach out to Jared Barrett at barrettjared@gmail.com 

Questions

One question concerning classroom parties. Tara asked about teacher’s birthday parties. It was clarified that only 2 parties are to be held per year, winter and valentine. It was suggested that birthdays can be recognized by students making cards, but not a party.

Announcements/Upcoming Events

• Class Holiday Parties, Friday, December 20th (various times)
• Next PTA Meeting, Tuesday January 14, 2020 at 6:30pm in the Cafeteria

Meet adjourned @ 10:18am

General Meeting November 12, 2019 – Minutes

In Attendance
President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
Treasurer, Becky French
Financial Secretary, Dani Reich
Sue Hackmiller, Tara Tobin-Rabatin, Mitch Goss, Amber Barrett

• Approval of minutes from October 8, 2019 meeting. Dani approved, Ari 2nd

A Message from our Principal, Sue Hackmiller

• 53 staff to attend hospitality CQ Cruise. 
• Diversity and Inclusion speaker to come meet with Harmony staff this month
• Request that all events be more culturally responsive. Inclusive to all regardless of gender, race, ethnicity. 
• Purchasing more books for the guided reading room and 3-5th book groups. Allowing every child to have a copy of the book. 
  • PTA asked to help support this purchase with raised funds. Becky confirmed availability of funds. Ari motioned to approve $9200 towards the purchase of the books in need. Becky approved, Dani 2nd.
• Board requested to offer incentive to staff for attending thursdays skating party. Suzie suggested and approved a jeans pass. Jessy to send email to staff.

President, Jessy Maggard

• Sensory Path Update – We do not have approval for all halls. Proposing to test out the paths in 1 hall. Ms. Hackmiller to update modification request and let us know the outcome.
• Staff Events – First 2 are next week, registrations for those close this friday. No complaints about the new online payment. Much easier and less paperwork!  
• Special Education Recess Equipment – Is there anything we can buy specifically for them? Question came up about it and the equipment we tried to get last year from parents. Would like to see if we can do something from “educational enhancement” fund. Response was good and we will do something. Jessy to talk with Mariam Applegate, special education representative, to see what we could do. Also suggested by Tara to look into Minds In Motion program. Will gather information and present next month.
• Book Drive / Classroom Book Donations – Reminder. Books being collected indefinitely. Collected books are for classroom libraries and book swap to be held after the new year.
• Raffle – We will be getting 20 Disney tickets again this year to hopefully raffle at DWS. Arrival date unknown.
• Coupon Books – Asked if wanted to sell at DWS. Too much already going on. Fundraiser is closed.
• Sensory Friendly Time at Events – It was brought to my attention that we should consider branching this out a bit. We have many students throughout the school that could benefit from the quieter time. We could just give those flyers to teachers and they could hand them out to those families as they would know best who to give them to.

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – October
• Becky motioned to approve budget. Ari approves, Amber 2nd. All in favor.

Committee Reports

• Donuts with Santa, Meagan Kilkelly
  • On track and planning going good.
• Father Daughter Dance, Tara Tobin-Rabatin
  • Boots & Beauties theme. 
  • Looking at serving BBQ for dinner vs Pasta. 
  • DJ almost confirmed
  • Photographer & Photo Booth are confirmed
  • Adjustments need to be made to invite to be more inclusive. Allowing any adult to accompany a child. Event is not exclusive to just “Father/Daughter”
• Room Parents – Remind of planning upcoming holiday parties. If there are any questions, please reach out to Amy Keller. 

Announcements/Upcoming Events

• Papa John’s Pizza Night, Thursday November 7
• Family Skate Night @ Champs, November 14 from 5-7:30pm
• SBMD Meeting November 25 @4:45pm. Open to all.
  • Revising entire list of bylaws and policies
• Donuts with Santa, Saturday, December 7th 9am-12pm at Harmony
• Next PTA Meeting, Tuesday December 10th at 9am in the Cafeteria

Harmony Elementary PTA

General Meeting October 8, 2019 – Minutes

In Attendance

Holly Wood
Jessy Maggard
Diana Schaller
Diedre Weber
Becky French
Megan Vogt
Meg Rodgen
Susie Hackmiller

Executive Board Members

President, Jessy Maggard – in attendance
VP Programs, Deirdre Weber – in attendance
VP Membership, Ari Willey – in attendance
VP Hustle, Amanda Besore
Treasurer, Becky French – in attendance
Financial Secretary, Dani Reich 
Recording Secretary, Holly Wood – in attendance

Recording Secretary, Holly Wood

• Approval of minutes from September 10, 2019 meeting – approved by Diedre Weber and 2nd by Becky French

A Message from our Principal, Sue Hackmiller

• School report card. Rating system changed. 
  • Harmony is a 4 star school
  • 1 pt from being a 5 star school 77.8 is a rating (79+ is a 5 star)
  • https://www.kyschoolreportcard.com/organization/53419?year=2019 
  • New Social studies standards launch Summer of 2019. 2019/2020 Assessment based on old standards. 2020/2021 assessment based on new standards
  • Science focus in 4th grade. Social Studies in 5th grade
• In 2 years we will have transitioned to on demand writing
• Actual test scores have not received individual scores. Map reports will be coming home next Wednesday 10/16.
• Mrs. Palodino is moving to NJ. November 8th last day. 4 candidates to fill role.
• Kim Hughes – She has resigned. Last day is 10/31. 
• Savannah – 3rd grade instructional. Has moved to JCPS. Candidate identified. Filling soon

President, Jessy Maggard

• Hustle Recap
  • A roaring success! Raised $29,283.53
  • Payouts. Proposed below – Dani Reich approved. 2nd approval by Holly Wood
    • Vote to approve $100 minimum 
    • Ms Nall raised Over $2,000. Payout will be $432
    • All other classrooms get 10% of earnings with a $100 minimum
  • Kona was a great addition
  • Simple was better
  • Repeat! 
  • Amanda Besore has volunteered to oversee next year
• Bus Driver Appreciation Week, Oct 14
  • Will promote on social media, encouraging bus riders to do thank you notes
  • Hospitality will provide treats for bus drivers
• School Supply Kits Update
  • 2018, 272 kits sold. 2019, 327 kits sold. 20% increase!
  • Some changes to the check out process for next year, asking parents if they are buying the right kit for the FALL
  • 100% convenience service to Harmony families. 
  • Looking into adding a request to donate $ at checkout for families in need
  • Backpacks, lunchboxes, accessories, etc will be shipped directly to the child’s home. Free shipping for this.
  • On-Demand spirit wear option coming in for 2020 – NOt a local option so looking at Beta and still utilize Shively Sporting goods as a local option.
  • Yes commitment? – approved by Diana 2nd by Dani
• Hospitality 
  • Suzie requesting $2500 for the HES staff to celebrate KPREP and 4 star status by taking a CQ cruise with 4 hors d’oeuvres. All staff included
  • This would need to come out of the hospitality budget and would require adjustments to luncheons. 
    • Remove Feb and modify December luncheon. 
    • Will need to adjust budget by additional $1500 – Ari approved and Dani 2nd
      • $500 from assembly which is now covered by grand
      • $1000 ($500 from last year overage/$500 Hustle profit)
  • Custodial appreciation day celebrated last week and very much appreciated
• RRW/Unity Week Assembly Update
  • $500 Grant from Centerstone approved!
• Mr G needing Pandora Premium subscription ($110) to create playlist appropriate for class. 
  • Proposed $110 investment for Pandora Premium. Look into using for more classrooms
    • Approved by Dani and 2nd by Becky
• Washing Machine needed – proposed to approve up to $400. Dani motion to approve. Approved by Ari
  • Holly and Becky looking into GE friend and family discount

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – September
• 3 changes to budget per last minute
  • Increased Hospitality per approval of last meeting to cover snack cart
  • Increased supplies fund by $400. For 6 new tables, which have been purchased
  • Purchasing Wish Tree books. Katy Wilson received large discount and free shipping. 
• Becky motion to approve budget. Dani 2nd

Committee Reports

• Membership, Ari Willey 
  • Up to 266 memberships. 
  • Down from last year. 
  • 81 memberships submitted online. 
  • 29 staff members (continuing to receive free parking spot)
• Programs, Deirdre Weber
• Harvest Recap, Megan Vogt
  • Came in under budget and a great turnout!
  • Recommend giving teacher free tickets next year
  • Recommend trunk or treat with a car per grade with teachers rotating
  • Looking into alternative DJ option

Open Floor Discussion

• DJ options as an annual contract

Announcements/Upcoming Events

• BLAZE Pizza Night, Wednesday October 9, 5-8:30pm
• Papa John’s Pizza Night, Thursday October 17
• Unity Week, October 28 – November 1
• Staff Luncheon, October 31
• Next PTA Meeting, Tuesday November 12th at 9am in the Cafeteria

General Meeting September 10, 2019 – Minutes

In Attendance

Amber Barret, Jessy Maggard, Dani Reich, Holly Wood, Deirdre Weber, Diana Schaller, Becky French, Meg Rodgers, Catie Wilson, Susan Hackmiller, Ari Willey

Executive Board Members

President, Jessy Maggard
VP Programs, Dierdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Welcome/Introductions

Recording Secretary, Holly Wood

• Approval of the May meeting minutes – approved
• 1st meeting of 2019/2020 fiscal year

A Message from our Principal, Sue Hackmiller

• Operating at the same number of kids as last year. 

• 3 grades with 5 sections. 
• K class the largest ever have
• 4th grade very large
• 5th grade stayed with 5 sections

• Rebalance did not really help – district is aware. Still schools not at capacity to allow state to build school. Council meeting on Friday. Locust Grove was the most impacted/helped with rebalance. Harmony is the only Elemetargy that is over capacity. Harmony 102%-103%. Staffing increased to accommodate
• Map testing going through end of this week
• K-prep out 9/11 to leadership and then shared after the 23rd.
• Commissioner approved new report card format (5 star rating system) – Read more about this new rating system here https://www.kyschoolreportcard.com/home?year=2018 
• Harmony Herald Newsletter going out monthly from Leadership team

President, Jessy Maggard

• • Calendar of Events & Volunteer Opportunities 
    • What’s Happened and What’s to Come..
    • August
      • School Supply Distribution, 9, 10am-12pm
      • Papa John’s Night – 22
      • Orientation Night – 27

• September

• Directory Orders Due September 13

• Papa John’s Night – 19

• Hustle – 27 (during the school day) almost at ½ way mark $10,500 current 

• October

• Harvest – 5th from 5-8pm (set up night before) 

• need volunteers for set up and games day of

• • • • • https://signup.com/Group/83699197176224202/
• Coupon Book Orders Due – 11
• Dine to Donate (Blaze) – 9th

• Papa John’s Night – 17
• Unity Week, October 28 – November 1 

• • • • • RAP Assembly (Character building, Anti Bullying, etc) – see below for more details

• November

• Papa John’s Night – 7th

• Skate Night 14th from 5-7:30pm

• December

• Donuts with Santa – 7th from 9am-12pm (set up night before)

• • • https://signup.com/Group/83699197176224202/
• Volunteer Note. Remember to have your background check and confidentiality training completed. Volunteers need to also be respectful to staff and students when in the building volunteering. 
  • Confidentiality Video
    • Once you have viewed the video, please complete the attached form: Participation Log
  • Background check needed – must pick up form in office
  • Volunteer Sign Ups: https://signup.com/Group/83699197176224202/

• Wellness Committee

• • • Nurse Kristie needs volunteers to come by and pick up food and deliver to Grace & Glory Food Pantry.  This a monthly job.  Do one month and off till your time rolls back around. Diana, Ari and Amber volunteered to help

• Garden – what to do with the produce? Donate to Food Pantry

• Recess Kits, proposed supplement recess kits and approved to come out Classroom Support budget and partial from 2018-2019 overage

• Sensory Path – Sensory paths has been submitted for approval by Facilities.

• “One Book, One School”  – “Wish Tree” is the book recommended. Helps gather as a whole school, creates buzz and excitement. Additional activities around a positive message across all grades. Funds needed purchase of books 482 copies of book. Amazon on sale. $4,300 needed to purchase to be funded by 2018/2019 school year. Motion to approve purchase of books. Approved by 2 parties

• Teacher Events

• • • How to do them? We absolutely can not reimburse district employees. Does this need to be a chair position for someone to buy the party items.
      • Hard Deadline for sign up for events
      • Purchase Order form filled out for each event. PTA would buy all needed materials
      • Meg Rogers volunteered to manage

• Assembly

• • • Set for October 30th. R.A.P (Realize Anything Is Possible). I shared this assembly info with other schools in OC and there are 3 of us participating so we save. Plus, I also applied again for the Centerstone mini-grant to help pay for this. The grant is awarded to a single event specifically for RRW, Anti-Bullying programs. We will find out in October if we will receive this. 

• Pumpkin Contest

• • Sponsored again this year by the Withrow Group Realtors. They would like to do 2 pickups. First is September 26th after school, other is September 28th in the morning. Pumpkins just need to be set aside so they don’t cause issues at Hustle. Families do not have to use provided pumpkins for the contest. Pumpkins not allowed on bus.

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – August
• $18,000 in carryover from ½ from fundraising. The other ½ from program expenses not spent
  • Should any of the program expenses be adjusted? 
  • Educational Enhancement focus for 2019-2020? 
    • Due to district investment in tech, we would like to hold on tech investment until we know what the district has planned. Looking at ChromeBook leasing plan similar to middle school program
    • Green Cafeteria – to outfit kitchen with dishwasher needed 250-300k. Piloting flatware this year. Looking at biodegradable trays to replace styrofoam.  
    • Books for Classrooms – Hackmiller to provide estimate needed to accomodate
    • Hospitality – Additional expense budget needed based on last years events. And absorbing hospitality cart. Hospitality Chair proposal to increase budget by additional $400. Approved by Dani Reich and 2nd approval by Deirde Webber

Committee Reports

• Membership, Ari Willey – make sure to sign up. Online signups available. Member Hub paid for by KY PTA. October 14th Due date to National and District Dues. Current 238 signups. 
  • Staff contest. Due on the 9th. Can win front parking spot. Congratulations Mrs Bishop for winning the front spot for the 1st week. 
• Directory, Mandy Stewart – Due this Friday. Anyone who is interested to place an add email Mandy Stewart arstewart824@gmail.com
• Programs (Brag Tags), Deirdre Weber – special brag tag designed for assembly. Orders submitted 2x per year. 1st Round coming home this week.
• Hustle, Amanda Besore – 
  • doing well. Volunteers needed. Kona Ice. Permission slip needed. Paper bands for students who have approval to get Kona. Recommend to simplify flavors to 1 or 2. Silicone bracelets for all students. Replacing prizes. 
• Harvest, Megan Vogt
  • New BBQ – Horney’s BB!
  • Papa Johns, Kona, Black Rock grill(?)
  • Inflatables, Prizes
  • Trunk or Treat
  • Games, Rock Wall, Power and Grace

Minutes of the general meeting of the Harmony Elementary PTA

May 14, 2019 HES Cafeteria

Present were: Jessy Maggard; Holly Wood; Becky French; Mindy Stevens, Kendra Wiegand, Megan Vogt, Amber Barrett, Jared Barrett; Ms. Hackmiller

A quorum being present, the meeting called to Order at 6:30PM.

Mindy moved to dispense with reading and approve minutes from April meeting. Motion seconded, and approved.

Ms. Hackmiller reported that the school garden project is “pretty amazing” and thanked Kendra for her hard work. Loved that the kids were so involved on Earth Day! HES held 2 Kindergarten Orientation sessions today that were both successful in helping to introduce new parents to HES. There are currently 93 kindergarteners enrolled. This number could still rise and may mean a 5th K class will be needed next year. Wait and see. The current plan is for 4 each K, 1st, 2nd and 3rd grade classes and 5 each 4th and 5th grade classes. There are currently 2 LBD teacher openings. Taylor Grimm will be joining HES next year as our 2nd FT counselor. Mrs. Snow will be going to Goshen FT. MAP testing is complete, KPREP testing starts 5/15 through 5/24. No visitors or volunteers in the building during this time. Teachers will be moving classrooms June 3rd to get the grades more aligned. Help is needed!

Ms. Hackmiller announced that Kendra Wiegand is HES Volunteer of the Year. Congratulations all around to Kendra!

Jessy announced the need for volunteers for Field Day, 5th Grade Promotion Night and Moving Day. It was brought to Jessy’s attention an idea for alternative cleaning cloths over Clorox wipes. She received a quote from Norwex and per guidance of the board and Ms. Hackmiller will reach out to see if this idea is supported by the teachers. Stuart Ulferts worked on and received a $1000 donation from the MacLean Foundation for HES Chromebooks. This was approved and delivered the last week of April. Thank you Stuart! Open Positions for next year are Reflections and Yearbook. The 2019-20 Meeting schedule was presented (below), voted on. Motion to approve by Holly, seconded by Becky for approval. Jessy concluded her report with a BIG thank you to everyone for another absolutely amazing year. And she looks forward to continuing as President next year!

2019-2020 General PTA Meeting Schedule (location HES Cafeteria)

September 10, 9am
October 8, 9am
November 12, 9am
December 10, 9am
January 14, 6:30pm
February 11, 9am
March 10, 9am
April 14, 9am
May 12, 6:30pm
*dates are subject to change

Treasurer’s Report: Holly presented the April statement. Moved to approve report and financial statement. Seconded and approved unanimously. Holly presented the 2019-2020 draft budget 2019-2020 Harmony PTA Budget – 19_20 Draft_April. Holly motioned to approve, Becky seconded.

Jessy reported on behalf of Caryn Weferling for Earth Day, event went well with getting the students involved. Need a sign up for parent volunteers though. The open invitation wasn’t enough.

Jessy reported on behalf of Caryn Weferling for Mother Son Event, event went well. Addition of Kona was nice. Snacks were good, but a child did request Oreos again (haha).

Becky French reported that staff appreciation week went very well. The staff really liked all the treats and surprises throughout the week and the theme was great. Ms. Hackmiller agreed and said she and the staff were very thankful and certainly felt appreciated by all!

Jessy reminded of the following upcoming events.

Louisville City FC Night, Saturday May 18
End of Year PTA Luncheon, Wednesday May 22
Papa John’s Pizza Night, Thursday May 23
Field Day, May 31
Next PTA Meeting, Tuesday September 10th at 9am in the Cafeteria

Next HES PTA meeting is scheduled for September 10 at 9:00 AM in the cafeteria.

Meeting adjourned 7:30pm.

APPROVED,

______________________________ ________________________________

Jesse Maggard: President Stuart Ulferts : Secretary

September ___, 2019

MINUTES OF THE REGULAR MEETING OF THE HARMONY ELEMENTARY PTA
March 12, 2019 – 9:00 AM – Harmony Elementary Cafeteria

Present: (Members, Directors, Officers, Chairpersons)
Dana Ludwigson
Dani Reich
Suzie Hackmiller
Diana Schaller
Shannon Barnett
Julie Buculos
Becky French
Ari Willey
Stuart Ulferts
Jessy Maggard
Kendra Wiegand
Brandy Schaefer

A Quorum of Directors being present, the meeting called to order at 9:02 AM.

 MINUTES: Stuart Ulferts moved to dispense with reading the minutes and to approve minutes from the February meeting. Seconded and Approved.

Special Presentation:
Shannon Barnett explained her background and concern for the issue of school shootings and requested funding to bring Michelle Gray as a spokesperson for “SAFE in
Our Schools” program to HES. Several Board members commented that any action by HES PTA directed toward student safety ought to be coordinated with the other schools
and the BOE policy. Principal Hackmiller concurred. The discussion was continued to the next meeting.

Principal’s Message: Almost 1:1 Chromebook to 4th and 5th students. Three teachers are out for maternity leave. Full-time replacements have been hired for the affected
classes. “Jump Start” for Kindergarten will take place August 5-7 and registration packets are available.

Budget for 2019-2020: Event schedule for next-year’s fundraisers is due in June. Jessy will propose eliminating the golf scramble and talent show, since those activities have
not taken place for several years.

Kendra Weigand: Phase II Playground: the latest proposal was rejected by the BOE and the district director (of construction and improvements) has said that no further
improvements for HES playground equipment is countenanced for the next several fiscal cycles. This leaves about $15,000 that needs to be allocated for another project or
projects from this-year’s budget.

Ideas from the meeting attendees included:
-Waste footprint assessment to help reduce the environmental impact HES
Including lunchroom disposal, e.g., non-disposable utensils and trays.
-Purchase of “Program Books”, as well as individual volumes for the library.
-A general grant to HES educational enhancement.
-Purchase 38 Chromebooks to ensure every 4th and 5th grade student has one.
-Professional teacher development (in-house)
-A new electronic sign.
Jessy proposed circulating a survey to the HES staff to gather more ideas. She will report what staff requests at the next meeting.

Kendra also reported that the student garden project was approved and is on-track for April 21 completion.

FINANCIAL REPORT: the statement for 2018-2019 Harmony PTA Budget March, attached and incorporated to these minutes, was approved on a motion from Dani.

Old/New Business: Stuart discussed his experience volunteering for latest of the on-going staff appreciation luncheons that have been hosted by Becky French. Becky works hard on this challenging project and the staff seem to really appreciate it. This was confirmed by Ms. Hackmiller.

Jessy asked the board to consider some changes to Donuts with Dad and Muffins with Mom fundraisers. The events have lately exceeded the capacity of their respective venues and she suggested a multi-day “Pastries with Parents” event to help make it more manageable. She intends to speak with Linda, the HES dining specialist, and set further discussion for the next meeting.

Meeting adjourned at 10:31 AM

Approved,

____________________________JESSY MAGGARD: PTA PRESIDENT

____________________________STUART ULFERTS: RECORDING SECRETARY

Minutes of the general meeting of the
Harmony Elementary PTA Board of Directors

February 12, 2018
HES Cafeteria

Present were: Jessy Maggard; Dani Reich; Brandy Schafer; Deirdre Weber; Beth Fowler; Holly Wood; Becky French; Stuart Ulferts; Mrs. Greene

A quorum being present, the meeting called to Order at 9:00 AM.

Holly moved to dispense with reading and approve minutes from January meeting. Motion seconded, and approved.

Jessy moved to appropriate $120 to purchase t-shirts for the HES “Battle of the Books” fourth and fifth grade teams.

Jessy reports that Kindergarten Registration will be March 18, 19, 2019.

Treasurer’s Report: 2018-2019 Harmony PTA Budget-February Holly presented the January statement. Moved to approve report
and financial statement (attached and incorporated into these minutes). Seconded and approved unanimously.

Beth Fowler reported that Father/Daughter dance took place without mishap. A suggestion was made to consider not offer dinner next year, also, to modify the drawing
procedure so that it didn’t artificially prolong the event.

Becky French reported that she is ready for the Staff Appreciation luncheon the following day (February 13.) She has planned to serve staff and bus drivers as well as teachers.

Jessy reminded the Board that the Skate Night party is scheduled for March 12.
Next HES BOD meeting is scheduled for March 12 at 9:00 AM in the cafeteria.

Meeting adjourned 9:48AM.
APPROVED,

______________________________ ________________________________
Jessy Maggard: President Stuart Ulferts : Secretary

March ___, 2018

Harmony Elementary PTA meeting
January 15, 2019

Members in Attendance:
Jessy Maggard
Kendra Wiegand
Rebecca French
Lorraine Whitney
Caryn Weferling
Holly Wood
Megan Vogt
Sue Hackmiller
Dani Reich
Keli Ulferts

Call to Order at 6:30 p.m.: by President Jessy Maggard

Motion made to dismiss reading of December 2018 minutes. Approved.

Jessy reminded attendees that minutes are always available for review n the PTA binder

Principal’s Report – Sue Hackmiller

• MAP testing DRA winter assessments going on now until Feb. 8. Classes are using Chromebooks and iPads. Enough to handle one class at a time for testing.
• Gateway to Arvin begins tomorrow — 4th grade GATES go to Arvin center. 5th grades go next week.
• New hire: 4th grade — Seth Fowler. NOHS grad/UofL grad. We have a good on-boarding plan.
• Three teachers set for family leave in March — three guest teachers lined up and are getting ready. All begin in March.
• 32 tickets went out to Father/Daughter dance to free/reduced lunch students, thanks to PTA.

President’s Report –  Jessy Maggard

Fundraising Idea – guest Mega Vogt
Megan Vogt works for Louisville City FC. As a fundraiser they can issue an access code to groups of 20 or more for discounted tickets, and then for every ticket  sold Lou City FC donates $4 to the organization. Can be set up to benefit HES only or the entire North Oldham campus and school-specific.

Discussion — could offer this  twice — once in the spring and once in the fall. Much like the “dining out” fundraising. Could also be set up for continuous use of the code. Jessy will get with Megan to set some dates. No need for board approval because it falls under “family fun night” which has already been approved.

Box Tops Blitz
Jessy gave update on the additional box tops blitz. We had leftover free kids meal cards to Texas Roadhouse so they were used as incentive for the box tops.

Basketball Mania Concession — fundraiser option
Date for Basketball Mania is March 5. Waiting to find out if North Oldham boosters are doing the stand, if not we may be asked to do it. We have turned it in as a fundraiser for approval in case it comes our way. We need to find out if we are supposed to supply everything and we keep the profits, or if there is another set up.

Oldham County Community Scholarships
Jessy went to community meeting last week and inquired about the criteria for the HES sponsored OCC Scholarship.
Student must:
Have attended Harmony
Min. GPA 2.0
Member of NOHS PTSA

Jessy proposed that we delete the requirement of being a member of the PTSA. Most high school students are not members.
Kendra suggested to continue to include Liberty Elementary because there are still kids in high school who attended Liberty.
Motion made to remove the PTSA membership requirement. Discussion about the benefits of keeping that requirement.  Motion Approved.

Teacher events upcoming
Feb. 1 – Third grade, second grade.
Feb. 15 – K-2 grades. Even though it’s not a school day, Dani reported that it’s already half full but parents may not have realized no school day
March 1 – First grade
All money goes back to host grades.
Events must be held before Spring Break

Board Positions for 2019/2020
Diedra Weber will be VP of Programs
Becky French will be Treasurer
Still open:  Recording Secretary, Harvest Chair

Discussion about Donations Chair. Jessy felt that each activity took care of its own donations. Worked well when we were trying to get general sponsorships. It was a trial position, most agreed that we just have to be sure that we aren’t asking same places.

Motion to remove Donations Chair. Passed.

Crosswalk Safety
Jessy said it came up in the Oldham County Schools Community Council meeting, the safety of crossing 1793. Other schools had same concerns about student safety crossing roads in the high volume traffic. Superintendent Schultz recommended contacting Sen. Ernie Harris who is on the Transportation Committee for the Commonwealth of Kentucky. Discussion about letting parents know how to reach Sen. Harris, maybe put an article in PTA newsletter.

Discussion of requests to improve North campus. Ms. Hackmiller commented:

Sidewalk parallel to 1793 that connects to front porch of HES

Caution on 42 at back driveway.

Crosswalks to Longwood neighborhood

Also discussion of putting a light in at the high school on 1793 so sidewalks could be added to the Longwood side of the road to direct walkers to the light and crosswalk.

To address the issue of crossing guards (high school staff are doing this but not supposed to) then contact Oldham County Sheriff Steve Sparrow.

Agreement from all members that HES does a terrific job at running carpool line in the morning. Keeping it safe and keeping it moving.

Treasurer’s Report, Holly Wood

• 2018-2019 Harmony PTA Budget _January
• PTA has funded additional $7,000 for education enhancement /technology. Overall more than $18,000 has been donated to HES from PTA, which includes funds rolled over from last year.
• Teacher events have raised more than $12,000 this year. Budget was $11,000.
• Kendra obtained an additional grant from Meijer.
• $3,049 additional profit from auction. Need approval to add this to budget and then disperse to technology fund. Motion made to approve additional funds. Approved.
• 90 devices (chromebooks or ipads) between 4th and 5th grade. Goal is about 125.
• Teacher events are also funding chromebooks.
• Gaming license – won’t let that lapse this year. Being renewed by end of this month.
• Boxtops doing great. $923 so far this year.
• Coupon books closed above budget. Next meeting will have numbers for approval
• Motion to approve budget made. Approved

Committee Reports

• Father/Daughter Dance. Feb. 8, 6:30 to 9:00. Olive Garden dinner. Asking for additional items: drinks, desserts, paper products. Tickets are $20 which covers food, DJ, photo booth, Interstate Studio photo is $5. Sign up went out for volunteer workers and volunteers to donate.
• Beautification – Kendra Wiegand. Proposed School Garden in the area of the kindergarten windows. Square-foot gardening plan. Two ideas on how to build boxes presented by Kendra. Seeking feedback.

Open discussion

Teacher appreciation on Feb. 13.
Question if donated desserts for fundraising events should be homemade or purchased. Sue Hackmiller said either is ok. All gets eaten.

Next meeting
Tuesday, Feb. 12 at 9 a.m. in cafeteria