PTA Meeting Minutes

JULY 2025 PTA Meeting Minutes

Please visit the link above to view the pdf of our meeting notes from July 2025.

Harmony Elementary Board & Committee Meeting – Agenda

January  28, 2020 8:30 PM

Due to COVID-19 and social gathering restrictions, all Harmony PTA Board and General Meetings will be virtual for the 2020/2021 school year. A Zoom link and dial-in info will be sent to Harmony PTA members through MemberHub and will also be available in a Facebook event via the Harmony PTA page.

In Attendance

Kristin Rutledge, Suzie Hackmiller, Jessica Bailey, Dani Reich, Marianne Bezuidenhout, Ashley Smith, Amy Keller, Jessy Maggard

Welcome/Introductions

Approval of minutes, Brittany McKenna 

• 8:37pm Amy Keller motions to approve minutes, approved per Jessy and 2^nd Marianne
• Minutes recorded by Jessy Maggard for Brittany McKenna

Updates from Principal Sue Hackmiller

• Excited to be back in person, going well, different but going well
• 70-100 new friends out of VLA when we came back in person.
• 111 students still in VLA
• 633 currently enrolled, 3 new starting Monday bringing enrollment to 636
• Classes are full, but social distancing is maintained and going well
• #1 goal to stay in person
• Vaccine roll out is happening, 2^nd dose complete Feb 26
  • Teachers first, then support staff
• Looking at ESS dollars for summer school learning opportunities
• Hired a new 1^st grade teacher, Ms. Hartman. A large number of VLA students were 1^st Adding another teacher helped keep classes numbers low
• Question: Do you foresee us being able to do any large gatherings or events for the rest of the year?
  • Unknown at this time, maybe look at smaller class only celebrations
• School pictures, getting creative and not having outside vendors. Will do our own with Harmony staff taking the pictures. And create a remarkable yearbook!
  • Info to come about picture day
  • Yearbook cover contest coming soon

President, Kristin Rutledge

Chromebook Charging Carts Proposal

NOMS gifted Harmony their old Chromebooks, still waiting for them

• Need for Chromebook charging carts
  • Carts $4596.00 for 4 charging carts.
  • Carts would go to 4^th grade, each cart holds 30

4^th and 5^th grade are 1:1

120 Chromebooks, would put 3^rd graders 1:1 $44,455 ($269, $25 management license, $39 maintenance)

Harmony would purchase with PTA donation

Treasurer, Amy Keller

Budget Review

• Hustle – Raised 19k, working on teacher distribution of about 3k
• Kroger Rewards doing great
• Promote Box Tops more
• Dine to Donate, see if can get more
  • Mi Terra works with Buckner and new Prospect location wants to participate
• Silent Auction, putting off to spring. Possibly do online
• Read-A-Thon – March, One School One Book, tie it all together (Amanda Howard)
• Break even for the year at this point

Budget Revision for Room Parents

• Was $2700, $100 per room for celebrations
• $3200 needed to cover every room
• Funds used for supplies for winter party, valentine party, staff appreciation week
• Proposal to add $50 to each room parent budget
  • Needing $2100 moved from unused funds
    • Jessy motion to approve, Dani approved, Ashley 2^nd
  • Educational enhancement, make donation to Harmony
    • Amy proposed donation not to exceed 17K for Chromebooks
    • Approved Marianne, Ashley 2nd

Committee Updates

• Ideas being thrown around for 5^th grade celebrations
  • T-shirts and Signs?
• Ashely – Membership posts on Facebook
  • 141 members currently
    • 33 staff
  • Jessy – Supply Kits – 2020-2021 kit lists being worked on now with lead teachers

Open Floor Discussion

Announcements/Upcoming Events

• Harmony Night @ Papa John’s, February 18th
• Next PTA Meeting, February 25 @ 8:30 PM via Zoom

Motion to dismiss Amy Keller, 2^nd Marianne

Meeting adjourned 9:38pm

*This meeting was recorded live. Please refer the recorded meeting as the official minutes.*

https://us02web.zoom.us/rec/play/FMq1-pWZyZgJCQaSp5yR6vxhGl_grwQ8Fly9zl_-0AYqz4q_TZHx5ZxUk4_MB1GHzQr_8gpePLSELMq6.kmhm7qUf9j8yMorh

Harmony Elementary General Meeting – Minutes
October 27, 2020 8:30 PM

Due to COVID-19 and social gathering restrictions, all Harmony PTA Board and General Meetings will be virtual for the 2020/2021 school year. A Zoom link and dial-in info will be sent to Harmony PTA members through MemberHub and will also be available in a Facebook event via the Harmony PTA page.

Welcome/Introductions

Recording Secretary, Brittany McKenna

• Approval of Minutes from September 29, 2020 meeting

A Message from our Principal, Sue Hackmiller

President, Kristin Rutledge

Treasurer’s Report, Amy Keller

Committee Reports

• Husky Hustle, Julie Bucalos & Amanda Besore
• Membership, Ashley Smith
• Harmony Holly Day Auction, Sarah Pannell

Special Presentation:

Oldham County Community Scholarships, Michael Dinga

Open Floor Discussion

Announcements/Upcoming Events

• Next PTA Meeting, November 24 @ 8:30 PM via Zoom

Harmony Elementary General Meeting – Agenda
September 29, 2020 8:30 PM

 ***The September 29, 2020 Harmony Elementary General Meeting was broadcast live on Zoom.***

Executive Board Members

President, Kristin Rutledge
VP Programs, Open
VP Membership, Ashley Smith
VP Hustle, Julie Bucalos & Amanda Besore
Treasurer, Amy Keller
Financial Secretary, Marianne Bezuidenhout
Recording Secretary, Brittany McKenna

In attendance
Kristin Rutledge, Luke Smith, Marianne Bezvidenhout, Amy Vandever, Jessy Maggard, Ashley Smith, Dani Reich, Amy Keller, Amber Barrett, Jared Barrett, Becky French, Brittany McKenna

Welcome/Introductions

Recording Secretary, Brittany McKenna

• Motion by Brittany McKenna for Approval of Minutes from August 25, 2020 meeting was seconded by Marianne Bezvidenhout; approved.

 President, Kristin Rutledge

• No new business.

Treasurer’s Report, Amy Keller

• Budget report from July 1st to September 29th was presented. Recent expenses include Teacher Welcome Breakfast and Teacher Tee-shirts.
• Carry-overs from 2019-2020 school year were discussed.

 Committee Reports

• Husky Hustle, Kristin Rutledge presented for Julie Bucalos & Amanda Besore: Husky “Hustle at Home” was discussed. Husky Hustle tee-shirts will be sponsored by Floss32 and Agency Title.  Get Moving will serve as the fundraising platform.
• School Supply Kits, Jessy Maggard: Jessy presented a proposal to use First Day School Supplies for 2021-2022 school year. Amy Keller moved to approve the proposal and Brittany McKenna seconded.  Proposal approved.
• Membership, Ashley Smith: 88 registered members, 12 registered staff.

Open Floor Discussion

• Holiday Events were discussed.
• Brag-tags were discussed.
• Online directory was discussed. Jessy moved to acknowledge sponsors and advertisers via the website and Facebook; Ashley seconded. Approved.
• Spirit-wear was discussed.

 Announcements/Upcoming Events

• Next PTA Meeting, October 27 @ 8:30 PM via Zoom

Adjourned by Jessy Maggard’s motion at 9:23PM.

Harmony Elementary General Meeting – Agenda
August 25, 2020 7:00 PM

 ***The August 25, 2020 Harmony Elementary General Meeting was broadcast live on Zoom.***

 Executive Board Members
President, Kristin Rutledge
VP Programs, Open
VP Membership, Ashley Smith
VP Hustle, Julie Bucalos & Amanda Besore
Treasurer, Amy Keller
Financial Secretary, Marianne Bezuidenhout
Recording Secretary, Brittany McKenna

 In attendance

Kristin Rutledge, Becky French, Marianne Bezvidenhout, Amy Keller, Kristen Frey, Amber Barrett, Jared Barrett, Harlen Compton, Brittany McKenna, Ari Willey.

Welcome/Introductions

Recording Secretary, Brittany McKenna

• Motion by Brittany McKenna for Approval of Minutes from March 10, 2020 was seconded by Amy Keller; approved.
• Motion by Brittany McKenna for Approval of Minutes from April 14, 2020 was seconded by Marianne Bezvidenhout; approved.
• Motion by Brittany McKenna for Approval of Minutes from May 12, 2020 meeting was seconded by Becky French; approved.
• Motion by Brittany McKenna for Approval of Minutes from July 29, 2020 meeting was seconded by Amy Keller; approved.

A Message from our Principal, Sue Hackmiller

• Principal Hackmiller discussed NTI and VLA back-to-school announcements and updates.

President, Kristin Rutledge

• Papa John’s Harmony Night update: date is TBD.
• Upcoming General Meetings update: All meetings will be virtual at 8:30 pm on these dates 09/29, 10/27, 11/24, 12/29, 01/28, 02/25, 03/25, 04/29, 05/27, 06/24
• Sensory Path Update: sensory path was installed in the kindergarten hallway.
• Volunteer & Staff Thank You for VLA and NTI Supply Pickups: big “thank you” to Becky, Jessy, Kendra, Dani, Katie, and Marianne for all of their help with supply-kit pickups.

Treasurer’s Report, Amy Keller

• Harmony PTA_2020-2021 Budget_Proposed
• Amy Keller presented the 2020-2021 Budget for approval; Brittany McKenna moved to approve the 2020-2021 budget, Jared Barrett seconded the motion and the proposal was approved.
• Amy Keller presented a Sanitization Sprayer and Disinfectant Proposal for approval; Jared Barrett moved to approve the proposal, Becky French seconded the motion and the proposal was approved.

Committee Reports

• Membership, Kristin presented for Ashley Smith: 57 new memberships; everyone is encouraged to “Like” the PTA Facebook page and “Share.”
• Spirit Wear, Kristen Frey: Kristen Frey presented a proposal to partner with an online spirit-wear company; Amber Barrett moved to approve the proposal, Amy Keller seconded the motion and the proposal was approved.

Open Floor Discussion 

• Coupon Books were discussed. Kristin will follow-up.
• Digital School Directory was discussed. Kristin will follow-up with Mandi.
• Virtual Husky Hustle was discussed. Kristin will follow-up with Committee Chairs.

  Announcements/Upcoming Events

• Papa John’s Harmony Night, TBD
• Next PTA Meeting, September 29 @ 8:30 PM via Zoom

Adjourned: 7:43PM.

Harmony Elementary PTA Board and Committee Meeting – Minutes
July 28, 2020 8:30 PM

Executive Board Members
President, Kristin Rutledge
VP Programs, Open
VP Membership, Ashley Smith
VP Hustle, Julie Bucalos & Amanda Besore
Treasurer, Amy Keller
Financial Secretary, Marianne Bezuidenhout
Recording Secretary, Brittany McKenna

In attendance
Kristin Rutledge, Ashley Smith, Megan Major, Becky French, Julie Bucalos, Sarah Pannell, Marianne
Bezvidenhout, Amy Keller, Jessy Maggard, Brittany McKenna

Welcome/Introductions

President, Kristin Rutledge

2020/2021 Changes from OCBE

No visitors will be permitted into the building; this includes room parents.

• Update from Kentucky PTA regarding virtual meetings and voting
o Kentucky PTA has not yet approved virtual voting, but hopes to have an amendment to the rules in place by the end of August.
o 2020/2021 Budget still needs to be voted on and approved.

• Wednesday Folder sponsorship
o PTA has partially sponsored Wednesday folders in past years with $150 from the Educational Enhancement budget.
o Kristin will reach out to Principal Hackmiller to determine whether Wednesday Folders will be distributed to students like past years.

• Staff t-shirt sponsorship
o Staff t-shirts may be ordered from Hospitality Budget. Kristin and/or Becky will reach out to Amanda Howard to refer her to a vendor.

• Classroom Library funds
o $15,000 was approved for Classroom Libraries last year and the check was written.

2020/2021 Brainstorming

• Virtual Fundraising
o Virtual Hustle was discussed, including the possibility of extending events over the course of a week and/or dedicating students’ PE time to events in addition to virtual participation options. Target timeline would be mid to late September.
o Online payments will be preferred, as it is likely that checks/money payments will be restricted under COVID-19 protocols.
o Virtual fundraising through MemberHub is available to the PTA. Julie will investigate, as well as explore the Get Moving platform for virtual fundraising.
o Providing tents for outdoor seating for teachers and students was discussed.
o PTA marketing for fundraising was discussed.
o Kristen and/or Julie will talk to Principal Hackmiller about the possibility of distributing tshirts or medals to students under current protocols.

• Virtual Family Engagement Programs
o Facebook Pumpkin Decorating Contest was discussed as a replacement for the traditional Harmony Harvest.
o Virtual 5K/Fun-Run was discussed, including the possibility of t-shirts and “choose your activity” alternatives.
o Family engagement programs will include VLA families.

• Virtual Student Programs
o Virtual assemblies were discussed. Kristin will reach out to Drama by George regarding virtual assembly and will explore grant availability.
o Mental health webinars were discussed.
o Harvest-themed online games and activities were discussed, including scavenger hunts, crafts, virtual games, family service projects, and viral video challenges.

Open discussion

• PTA Membership
o National PTA’s “How do you PTA?” campaign was discussed.

• Hospitality
o Back-to-school ideas were discussed, including food trucks, first day decorations, and teacher breakfast options.
o It was noted that food trucks may also provide fundraising opportunities throughout the year.

• Room Parents
o Room Parent logistics under COVD-19 protocols were discussed.
o Kristin will follow up with Principal Hackmiller regarding Room Parents for 2020/2021 school year.

• Supply Kits
o Supply Kits will arrive the week of August 3rd. Jessy will report back concerning how many volunteers will be permitted to assist in distributing supply kits to classrooms.

• Landscaping
o Becky will reach out to Principal Hackmiller regarding inviting service project team’s on campus for landscaping.

Adjournment
• Jessy moved to adjourn the meeting at 9:53 PM, which Becky seconded, and the meeting was adjourned.

This will be mostly an informative meeting, but I will be watching the comments for any questions, and do my best to answer them. If I don’t get to your question on the live meeting, I’ll review them all afterwards and get back with you.

Executive Board Members

President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Recording Secretary, Holly Wood

Mention of minutes from March 10, 2020 meeting, approval must be held at next in-person meeting
Mention of minutes from April 14, 2020 meeting, approval must be held at next in-person meeting
Both of these are available on our website

A Message from our Principal, Sue Hackmiller

Please refer to the message and video sent out yesterday with a wonderful message from Ms. Hackmiller and also for instructions for the upcoming student belongings pick up.

President, Jessy Maggard

Spirit Wear

• Please continue to be patient with the spring orders. You do have the option to reach out to Shively Sporting Goods and have your order shipped to your home for an added charge. Or wait until we can pick up the orders and arrange distribution.

Supply Kits

• On sale now until July 1st. Highly encourage that you buy these. Click here to order today!

SBDM Election Results

• Julie Bucalos Julie will have two children at Harmony for the 2020-2021 school year. Julie has served Harmony as a member of the PTA and VP of the Husky Hustle for the past 4 years. Julie understands the challenges faced by KY public schools and seeks to serve and support Harmony so that all children can have an authentic and meaningful educational experience.

Volunteer Opportunities

• Planning is starting now for next year’s events. There are several changes to the events so if you have ideas now would be a great time to chime in! Click here to learn more!

Executive Board Approved

• Due to COVID-19 the state pta allowed for the current executive board to approve the incoming executive board via virtual meeting to allow the new board to attend the virtual PTA convention this summer. This vote took place on 5/7/20 with an unanimous vote of approval. Those minutes can be reviewed here.

Congratulations!

• Each year the schools in Oldham County award some great honors to those within each school. So I would like to say congratulations to this year’s Teacher of the Year, 5th grade teacher Ms. Dillard. Staff of the Year, front desk receptionist Ms. Ursula and Volunteer of the Year Dani Reich!

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – May 2020  Approval vote will happen at the next in-person meeting
• 2019-2020 Harmony PTA Budget – 2020-2021 Budget Approval for 2020-21 Budget at next in-person meeting

Open Floor Discussion

Announcements/Upcoming Events

• Papa John’s Harmony Night, Thursday May 21
• Next PTA Meeting, TBD. These dates will be announced this summer by our new president Kristin Rutledge.
• Make sure to check out our website and Facebook posts as we will continue to update you with PTA news.

Closing

While this isn’t how I thought my final meeting as PTA president would go, it is bittersweet. It has been a true privilege and honor to serve alongside so many incredible people. By working with each of you, I have learned so much and have developed a great appreciation for all we’ve accomplished through our volunteer work. Thank you to everyone for your support the past few years! I’ll see you around, take care and good night!

Message from KY PTA: KY PTA – PTA Virtual Election Policy due to Covid-19

Kentucky PTA will allow local units to hold elections online using a virtual meeting. This will allow units to vote in new officers for the 2020-2021 school year who can then attend our virtual convention.

This virtual PTA meeting is to vote on election of officers only, due to the current COVID-19 pandemic.  All other business should be held until the next in person general membership meeting as per bylaws.

Executive Board Members

President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Welcome/Introductions

President, Jessy Maggard

2020-21 Executive Board presented by Holly Wood

Motion to approve all nominees represented for the 2020-2021 Executive Board
President – Kristin Rutledge
Recording Secretary -Brittany McKenna
Treasurer- Amy Keller
VP Programs – Open
VP Membership – Ashley Smith
Co-VP Hustle- Julie Bucalos
Co-VP Hustle- Amanda Besore
Financial Secretary – Marianne Bezuidenhout

All in favor
None denied

Open Floor Discussion

All check signers will need to go to Stockyards Bank to be set up for the new members. All checks starting on July 1 2020 would be signed by the new board.
3 Signers are recommended
Kristin – President
Amy Kelly – Treasurer
Marianne Bezuidenhout – recommendation

Announcements/Upcoming Events

Next PTA Meeting, Tuesday May 12, 2020 (Facebook Live)

Below are the main points from this update meeting. To view this Facebook live update meeting you can go to https://www.facebook.com/kyharmonypta/live/

Recording Secretary, Holly Wood

• The minutes from our March 10, 2020 meeting are available online. Approval of these must be held at next in-person meeting

• Minutes will be taken from tonight and posted to the website as well. This video will also remain on our Facebook page.
  • These will also reviewed at the next in-person meeting

A Message from our Principal, Sue Hackmiller

I would like to encourage parents and families to refer to the Harmony NTI Family Hub for any and all updates.  Community events are posted there in an effort to help us stay connected.

Parade:  We had planned a parade through our resident area. Unfortunately, as we were planning we were told that we could not host any parades or opportunities to have folks out because it encouraged students and families to disregard the social distancing guidelines.  Our Governor wants all of us to be healthy at home and to forfeit any activities that are non essential. Therefore we will not be hosting a parade of any kind at this time.

Online registration is up and running.  All existing families must register for next year.  All new families should follow the directions on our website so that they can begin the registration process.  We are not accepting any paper documents at this time.  When we are able to be together we will define a time to come in to the school and finish the registration process. In the meantime, families can be sure to gather all of the required documents so that they are completely prepared.

5th grade completion:  We have not made any decisions regarding this ceremony. What we do know though is that we are committed to hosting some sort of completion ceremony and celebration whether that be at the conclusion of this year or the beginning of next.  It all depends on the current circumstances.

Ms. Hackmiller would like everyone to know that she is available each day if anyone needs anything.  Email is the best way to connect with her.

President’s Report, Jessy Maggard

• Remaining 2020 Planning
  • All spending of PTA funds is currently on hold. We are to pay any outstanding bills that are due or past due.  At this time with school not being in regular session we’ve been asked by the state to hold off on any spending for the remainder of the time that the students are not in the building.
    • Our Spring Event, formerly Mother/Son event, which was to be held in April has been canceled.
    • For our 5th Grade celebrations we will work with Harmony administrative staff and their decision of the 5th Grade Completion Ceremony to see how we can contribute/celebrate. While there likely will not be a picnic this year, as that is often held in late April, we will work to still try to do the 5th grade t-shirts. Please note that all of this depends on what happens in the days ahead.
    • Papa John’s has been very supportive this year for our monthly Dine to Donate Fundraiser nights helping us raise over $500 to date, so we will continue to support them. We will continue with our Dine to Donate Papa John’s nights for April and May. April is coming up this Thursday. And May is 5/21.
• Spirit Wear
  Our spring spirit wear is ready. Normally Kristen, our spirit wear chair, would’ve picked the items up and distributed them at school. Please review our Spring Newsletter for options.
• Supply Kits
  • To order a kit, go to   http://1stdayschoolsupplies.com/kits.php?sid=42569  and purchase the kit for the grade your child(ren) will be in next year.
  • To buy your own supplies, you can find the supply lists here on our website .
• SBDM Nominations and Election
  • This year, there are two options for submitting your nomination form. You may print off the form, complete it, scan it and email it to me at pta.president.hes@gmail.com or you can complete this online Google form. You can find the form at our website under the About PTA Menu.    https://forms.gle/1Q2iAPBZ75ypZS1y6
    Either option you choose, forms are due by 8:30 p.m. (EST) on Wednesday, April 22, 2020.
  • I will compile all nominee statements and send those out by Friday, April 24th.
  • The online election will begin Monday, April 27th and end on Wednesday, April 29th at 8:30pm. This will be conducted as a Google form as well.
    If you will have a child enrolled at Harmony next year, you are eligible to vote in this election. (This includes parents, step-parents, and foster parents.) Every parent/guardian gets 1 (one) vote (same as always), even if they have multiple children in the school. If a parent/guardian votes more than once the last vote is the only vote that will be counted.I urge every parent to participate in this important decision about the future of our children’s school.
    Results will be announced on Thursday. April 30, 2020.
• Reimbursements
  • This is a reminder to all room parents and committee chairs. Please turn in your reimbursements to Becky as soon as possible.
    • Go to our website, click on the Forms menu, download the Reimbursement form. You can print the form and fill it in then scan or take a photo of it, or complete it electronically.
    • Email the completed form to Becky at pta.treasurer.hes@gmail.com along with scans/photos of your full receipts. Please keep all the originals should we need them later!
• 2020-21 Executive Board
  • Our nomination committee worked hard during the winter months reaching out to Harmony parents to fill next year’s executive board. For us to have an operating PTA in good standing we must have a President, Treasurer and Secretary. I am happy to announce we have all 3 thanks to some amazing volunteers! For next year..
    The role of PTA President will be held by Kristin Rutledge.
    The role of Treasurer will be held by Amy Keller
    The role of Secretary will be held by Brittany McKenna
    There are 4 more positions that complete the executive board. And we have 3 of those filled at this time.
    Financial Secretary, Marianne Bezuidenhout (Be-zy-den-hout)
    VP Membership, Ashley Smith
    VP Husky Hustle, Co-Chaired by Amanda Besore and Julie Bucalos
    VP Programs, Open
    In addition to our executive board there are many chairperson roles that make up our PTA. Information will be coming out soon on those roles and how to sign up if you are interested.

Treasurer’s Report, Becky French

• April Budget Report & 2020-21 Draft Budget
  • Both of these can be found here. If there are any questions, please contact Becky. Approval vote for the 2020-21 Budget will be done at next in-person meeting

Announcements/Upcoming Events

• Yearbooks – While PTA is not compiling the yearbook this year, we wanted to let you know they are still for sale! Order today at  https://harmony.picaboo.com/   Questions about the yearbook? Contact Mrs. Shoup at theresa.shoup@oldham.kyschools.us
• Papa John’s Harmony Night, Thursday April 16th (This Thursday)
• Teacher Appreciation Week is May 4-8th. Our hospitality committee is working on a plan should this need to be done virtually.
• Next PTA Meeting, Tuesday May 12, 2020 at TBD

Thank you to everyone for your support this year! It’s been an honor being a part of such a wonderful community. We will get through this together. Stay well, stay safe and be healthy at home. Thanks for joining me and good night!

Executive Board Members

President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Welcome/Introductions

Holly Wood
Jessy Maggard
Dani Reich
Kendra Wiegand
Diana Schaller
Marianne Bezuiden
Amy Keller
Becky French
Suzie Hackmiller

Recording Secretary, Holly Wood

• Approval of minutes from January 14, 2019 meeting
  • Approved (Kendra) and 2nd (Dani)

Dance Committee Report – Dani (she has to leave early)

• 100 tickets sold so far. Items are ordered. DJ in gym. Desserts in Cafeteria
• Set up needs to start at 5pm
• Beta club has access to Signup Genius
• Next Friday 2/21 7pm-9pm

A Message from our Principal, Sue Hackmiller

SBDM update to Board is tonight. 2/11. Discussions: What’s working well, what’s not

Requests: 

• Staffing budget allocation to be re-evaluated. Currently all related arts are funded by Harmony. 
• Evaluate Size (number of students) is still very high. Rezoning helped other schools. While Harmony numbers are less than previous years. Pockets of grades that are over capacity (4th grade 29-30 kids). Added 2 instructional aides for classes to help. 
• Budget for Instructional materials needed vs out of Harmony budget

Staffing Update

• 2nd Grade – Zielberg position staffed with sub 
• LBD resource position still vacant – staff with sub. 

Sub pool is short 

• communication assistance through social to help grow pool. Bachelor degree needed. Certification is not necessary for a sub position.

On track for at least 1 field trip and 1 parent event per grade

Beatification needs volunteer grade to take over the garden. Hackmiller to follow up

President, Jessy Maggard

• Standing Rules Update
  • Last updated 2017. 
  • Updates needed and will be voted on in March
    • Chairpersons Events: 
      • several we no longer support and name updates
      • Any additions from new programs
    • Programs: 
      • Charitable organization event must be removed. 
      • PTA can not fundraise for outside organizations. Donations are still accepted. Just no fundraising
    • Overall Addition: “All Harmony Events will be inclusive to the entire school community”
• Kindergarten Registration
  • March 16 & 17th. PTA will be in attendance
  • Spiritwear will be available
  • Nomination Committee will be in attendance
• 2020-2021 Event/Fundraiser Review
  • See list of previous list
  • Additional recommendations. Please submit your thoughts to Jessy Maggard
    • Adding Spring Fundraiser – Next meeting to discuss chairperson and event options
      • A read a thon Fundraiser
      • Additionals thoughts welcome
• Note from Ms. Howard
  • HELP NEEDED: I am hoping to decorate the school (and gym for Monday Morning Meeting) for Read Across America Day and was wondering if you could ask parents if there is anyone willing to help.  I could either have projects that they can do at home and bring in and I can decorate or they can meet me Friday, February 28th at 3:00 (they can bring kids if they can watch a movie or something).  Please let anyone interested in helping know to email me and I can give them a job.
• Spring Picture Day Volunteers
  • Includes Full Class picture and individual. Full body photos.
  • February 18, 7:45am-2pm (signup.com going up today)

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – Feb 2020 (1)
• Motion to approve budget – kendra approved, Holly 2nd
• Harvest tent refund received
• Can not have pass through events. Renamed “Service projects”
• Special Recess Equipment coming from Classroom Support
• Donation from Costco added to Dance
• $4,000 profit from Fundraising. Anything not spent will need to be allocated to Educational Enhancement. Any remaining funds to go back to school. 
• Revised budget draft format presented. Revised presented for March meeting

Committee Reports

• Sensory Path, Kendra Wiegand
  • District approved trial hallway – Related Arts (Orange Hallway)
  • Initial design presented
  • 15% discount. $1,169.15. Most supplies provided. Free Shipping
  • Coordinate with Bobbi on install so preparation to wax is scheduled. 
  • Possibly March 13th (no school) for install
  • Some directional and teacher and kid trainer needed. Kendra to find out if there are any instructional content available to provide to teacher
  • Motion to approve up to $1500 coming out of Classroom support
    • 2nd and all approved
• Programs, Deirdre Weber
  • The 2nd round of brag tags had been ordered and handed out to the Teachers on Feb. 3rd. 
  • Assembly has been booked for Tuesday, April 7.. (The Grit Game Show for grades 3-5 9-10am and Stories Alive! for grades K-2 1-2pm.  
• Nominating Committee, Holly Wood
  • Reminder that all Executive Board positions must be filled to continue PTA for 2020/2021 
  • Sign up will go out by 2/15. Deadline to sign up will be 3/20
  • Will be in attendance at Kindergarten Registration 3/16-3/17 attendance. 
  • Sending info to St John for Kindergarten parents 3/5
  • Any elections needed will take place on the w/o 4/6. All Board members will need to be finalized by 4/10. 

Open Floor Discussion

• Hospitality March event. 3/12
  • Trail mix bar. 
  • Needing Parent donations
• St John Kindergarten Discussion – 3/5
  • requesting Harmony info for Kindergarten parents.
  • Send Open positions available

Announcements/Upcoming Events

• Papa John’s Harmony Night, Thursday February 13 – Slice mascot will be in attendance
• Boots & Beauties Dance, Friday February 21 from 7-9pm
• Next SBDM Meeting, Monday February 24 at 4:45pm in Harmony Office – canceled. Since meeting 2/11
• Next PTA Meeting, Tuesday March 10, 2020 at 9:00am in the Cafeteria