PTA Meeting Agenda

General Meeting April 14, 2020 – Agenda (Meeting time updated to 9pm)

Due to COVID-19 and the need for social distancing, and given that we are all keeping up with NTI, work schedules and keeping up with our kiddos during the day, this month’s PTA meeting time has changed to 9pm. 

Join the meeting on our Facebook page https://www.facebook.com/kyharmonypta/live/

This will be mostly an informative meeting, but I will be watching the comments for any questions, and do my best to answer them. If I don’t get to your question on the live meeting, I’ll review them all afterwards and get back with you. You may also submit questions to me before the meeting via email and I can address them on the live feed.

Executive Board Members

President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Recording Secretary, Holly Wood

• Mention of minutes from March 10, 2020 meeting, approval must be held at next in-person meeting

A Message from our Principal, Sue Hackmiller

President, Jessy Maggard

• Remaining 2020 Planning
• Spirit Wear
• Supply Kits
• SBDM Nominations and Election 
• Reimbursements
• 2020-21 Executive Board

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – April 2020
• Presenting Harmony PTA – 2020-2021 Budget
  • Approval vote at next in-person meeting

Announcements/Upcoming Events

• Papa John’s Harmony Night, Thursday April 16, 2020 
• Next PTA Meeting, Tuesday May 12, 2020 at TBD 

Executive Board Members

President, Jessy Maggard – in attendance
VP Programs, Deirdre Weber – in attendance
VP Membership, Ari Willey – in attendance
VP Hustle, Amanda Besore
Treasurer, Becky French – in attendance
Financial Secretary, Dani Reich – in attendance
Recording Secretary, Holly Wood – in attendance

Welcome/Introductions

Attendees
Jessy Maggard
Brittany McKenna
Ari Willey
Dani Reich
Holly Wood
Kendra Wiegand
Marianne Bezuidenhout
Becky French
Deirdre Weber
Suzie Hackmiller

Recording Secretary, Holly Wood

• Approval of minutes from February 11, 2020 meeting – approved and 2nd

A Message from our Principal, Sue Hackmiller

• Classroom Library is trying to build for each grade. This takes a lot of time and $$. This is a need but a $$ amount is hard to determine. 27 classroom. Suzie will come of with spend levels based on a need state across all classroom/teacher needs.
• Chromebooks -Carts being purchased $2400 each. KETS $$ possibly funding. Potential to acquire NOMS used books
• Diligent on cleaning school and all surfaces. In a good place right now. Per Superintendent. Floating into the Yellow zone. Anu updates will be provided regularly. Staff doubling up on hand washing and sanitization. 
• Staffing – Mary Harrif requesting to return from maternity leave. No current staff leaving. Interest from candidate for EL position. Permanent sub in 2nd grade to become staff. Vacant LBT position. Guest teacher through the duration of the school year. Hire Spring/Summer for vacancy
• Building Capacity/Enrollment: Over 60+ Kindergartens are projected to enroll. Space issue a concern. Likely need to shift # of classroom per grade. Once enrollment is complete there will be an update. Out of classroom space. Music room would need to be utilized. Board is aware of space issue and supportive. 

President, Jessy Maggard

• Standing Rules Update Approval – Motioned to approve and 2nd with Signatures made during meeting. Copy will be available online. Highlights:
  • removed a number of programs/chairpersons (due to inactivity over the last couple of years)
  • Programs Names – updates with addition of inclusivity. All Harmony events will be inclusive of the entire school community

• • All fundraising by the PTA must be contributions towards school. 
• Kindergarten Registration – next Monday/Tuesday. Need help on 4-6 Monday. Tuesday 9-1. Preferred 2 people

• Staff Events – finalized. Budget does not reflect Dr Seuss BD party. Great turnout overall. Recommended change to have a budget/rule i.e $100 allocated towards event supplies. Will allow PTA to pay reimbursement before the event officially closes. All reimbursements should be submitted within 1 week of expense. Recommend a position created to organize all shopping
• March Mania Basketball – Mrs Howard and Mr Tilley. 5th Grade event. All star team plays previous years winners. PTA requesting to take on as Teacher Event with PTA representative. March 25th. 6pm NOHS. Dani, Ari, Kendra & Tara R tentatively volunteering for the event. Flyer going out Wednesday 3/11. 
• SBDM Nominations – letting going home next Wednesday 3/18. Parent and Minority positions are still open. Longer deadline for Minority position. 
• Supply Kits – good shape. 1st grade and 5th grade approved. Flyer going out after Spring Break. 
• Volunteer Raffle – 4 names to be chosen. 2 Disney/1 Day Park passes. Jesse to reach out to winners. 
  • Hana Barksdale
  • Corinne Hans
  • Kim Judy
  • Liz Hackler

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – March 2020 NEW Budget Format (1)
• $22,000+ overage from playground expense (was not approved) that needs to be donated
  • Classroom Library – Starting $15,000 (Suzie to determined budget tiers by classroom)
  • Chromebook Carts – $5,000
  • Supply Kit funding TBD – will be voted on during April meeting when kit costs will be available.
  • Motioned to approved – yes. No denied
  • $3,000+ still remaining in overage to be voted on 

Motion to approve the budget – approved and 2nd. All in favor

Next year budget discussion – any requests/needs

• Beatification – would like Garden to be broken out separate with a $500 budget. 
• Beatification – $500
• Large events have $3,000 expense to equal out. 
• Spring Event would be moving to a Service Project. 
• Hospitality being evaluated. Might request to move to $4,500. Looking into Secret Pal to help fund

Committee Reports

• Sensory Path, Kendra Wiegand – Set up on Friday. Facebook post to help find volunteers. 8:30-4pm. 
• Nominating Committee – Executive Officers all filled with the exception of President. A couple of President candidates. Needing to finalize 3/20. 
• Dance, Tara Tobin-Rabatin – Recap – came in within budget. Suggest more chaperones for future. 
• Spring Event, Holly Wood – locking in date for late April/Early May. Locking in date and possible Creasey Field House

Open Floor Discussion

Parent organized support in the classroom opportunity. “Husky Helpers” Coordinator meets with each grade level to determine needs. Implement in October. Room Parent coordinator could help with organizing. Libby introduced for 4th grade and volunteered to lead and develop process and to help other grades. Libby to develop prior to Spring and use as a pilot program. “Husky Helpers”. Hopeful to introduce in the Fall 20/21

Announcements/Upcoming Events

• Papa John’s Harmony Night, Thursday March 12
• Family Fun Skate Night, Tuesday March 17 5:30-7pm @ Champs
• Next SBDM Meeting, Monday February 23 at 2:45pm in Harmony Office
• Next PTA Meeting, Tuesday April 14 10, 2020 at 9:00am in the Cafeteria

 

Executive Board Members

President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Welcome/Introductions

Recording Secretary, Holly Wood

• Approval of minutes from February 11, 2020 meeting

A Message from our Principal, Sue Hackmiller

President, Jessy Maggard

• Standing Rules Update Approval
• Kindergarten Registration
• Staff Events
• March Mania Basketball
• SBDM Nominations
• Supply Kits

Treasurer’s Report, Becky French

Committee Reports

• Sensory Path, Kendra Wiegand
• Nominating Committee
• Dance, Tara Tobin-Rabatin – Recap
• Spring Event, Holly Wood

Open Floor Discussion

Announcements/Upcoming Events

• Papa John’s Harmony Night, Thursday March 12
• Family Fun Skate Night, Tuesday March 17 5:30-7pm @ Champs
• Next SBDM Meeting, Monday February 23 at 2:45pm in Harmony Office
• Next PTA Meeting, Tuesday April 14 10, 2020 at 9:00am in the Cafeteria

 

Executive Board Members

President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Welcome/Introductions

Recording Secretary, Holly Wood

• Approval of minutes from January 14, 2019 meeting

A Message from our Principal, Sue Hackmiller

President, Jessy Maggard

• Standing Rules Update
• Kindergarten Registration
• 2020-2021 Event/Fundraiser Review

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – Feb 2020

Committee Reports

• Sensory Path, Kendra Wiegand
• Programs, Deirdre Weber
• Nominating Committee
• Dance, Tara Tobin-Rabatin – Status Update

Open Floor Discussion

Announcements/Upcoming Events

• Papa John’s Harmony Night, Thursday February 13
• Boots & Beauties Dance, Friday February 21 from 7-9pm
• Next SBDM Meeting, Monday February 24 at 4:45pm in Harmony Office
• Next PTA Meeting, Tuesday March 10, 2020 at 9:00am in the Cafeteria

Executive Board Members

President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Welcome/Introductions

Recording Secretary, Holly Wood

• Approval of minutes from December 10, 2019 meeting

A Message from our Principal, Sue Hackmiller

President, Jessy Maggard

• Sensory Path
• Special Education Recess Equipment
• Open Positions 2020-2021
• Inclusion at Events (ie, Dance & Spring Event)

Treasurer’s Report, Becky French

Committee Reports

• Dance, Tara Tobin-Rabatin – Status Update

Open Floor Discussion

Announcements/Upcoming Events

• Papa John’s Harmony Night, Thursday January 16
• Next PTA Meeting, Tuesday February 11, 2020 at 9:00am in the Cafeteria

General Meeting December 10, 2019 – Agenda

Executive Board Members

President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Welcome/Introductions

Recording Secretary, Holly Wood

• Approval of minutes from November 12, 2019 meeting

A Message from our Principal, Sue Hackmiller

President, Jessy Maggard

• Staff Events
• Raffle
• Open Executive Board Positions 2020-2021

Treasurer’s Report, Becky French

Committee Reports

• • Donuts with Santa (Recap), Meagan Kilkelly
  • Father Daughter Dance, Tara Tobin-Rabatin

Open Floor Discussion

Announcements/Upcoming Events

• Class Holiday Parties, Friday, December 20th (various times)
• Next PTA Meeting, Tuesday January 14, 2020 at 6:30pm in the Cafeteria

General Meeting November 12, 2019 – Agenda

Executive Board Members

President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Welcome/Introductions

Recording Secretary, Holly Wood

• Approval of minutes from October 8, 2019 meeting

A Message from our Principal, Sue Hackmiller

President, Jessy Maggard

• Sensory Path Update
• Staff Events
• Special Education Recess Equipment
• Book Drive / Classroom Book Donations
• Raffle
• Coupon Books
• Sensory Friendly Time at Events

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – October

Committee Reports

• Donuts with Santa, Meagan Kilkelly
• Father Daughter Dance, Tara Tobin-Rabatin

Open Floor Discussion

Announcements/Upcoming Events

• Papa John’s Pizza Night, Thursday November 7
• Family Skate Night @ Champs, November 14 from 5-7:30pm
• Next PTA Meeting, Tuesday December 10th at 9am in the Cafeteria

General Meeting September 10, 2019 – Agenda

Executive Board Members

President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Welcome/Introductions

Recording Secretary, Holly Wood

• Approval of minutes from May 14, 2019 meeting

A Message from our Principal, Sue Hackmiller

President, Jessy Maggard

• Calendar of Events & Volunteer Opportunities 
• Wellness Committee
• Recess Kits, Sensory Path 
• “One Book, One School” 
• Teacher Events
• Assembly
• Pumpkin Contest

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – August

Committee Reports

• Membership, Ari Willey
• Directory, Mandy Stewart
• Programs (Brag Tags), Deirdre Weber
• Hustle, Amanda Besore
• Harvest, Megan Vogt

Open Floor Discussion

Announcements/Upcoming Events

• Papa John’s Pizza Night, Thursday September 19
• Harmony Hustle Fun Run, September 27
• Harmony Harvest, October 5
• Next PTA Meeting, Tuesday October 8th at 9am in the Cafeteria

General Meeting May 14, 2019 – Agenda

Executive Board Members
President, Jessy Maggard
VP Programs, Stuart Ulferts
VP Membership, Ari Willey
VP Hustle, Julie Bucalos
Treasurer, Holly Wood
Financial Secretary, Dani Reich
Recording Secretary, Stuart Ulferts

Welcome/Introductions

Recording Secretary, Stuart Ulferts
Approval of minutes from April 16, 2019 meeting

A Message from our Principal, Sue Hackmiller

President, Jessy Maggard
Volunteer Sign Ups (Field Day, Promotion Night, Moving Day)
Cleaning Alternatives
MacLean Foundation for Chromebooks
Open Positions (Reflections & Yearbook)
2019-2020 Meeting Schedule
End of Year

Treasurer’s Report, Holly Wood
Present 2019-2020 Budget for approval

Committee Reports
Earth Day Recap Caryn Weferling and Kendra Wiegand
Mother Son Event Recap, Caryn Weferling
Staff Appreciation Week Recap, Becky French and Diana Schaller
5th Grade Promotion Night, Elizabeth Townsend & Tara Blandford

Open Floor Discussion

Announcements/Upcoming Events
Louisville City FC Night, Saturday May 18
End of Year PTA Luncheon, Wednesday May 22
Papa John’s Pizza Night, Thursday May 23
Field Day, May 31
Next PTA Meeting, Tuesday September 10th at 9am in the Cafeteria

General Meeting April 16, 2019 – Agenda

Executive Board Members

President, Jessy Maggard
VP Programs, Stuart Ulferts
VP Membership, Ari Willey
VP Hustle, Julie Bucalos
Treasurer, Holly Wood
Financial Secretary, Dani Reich
Recording Secretary, Stuart Ulferts

Welcome/Introductions

Recording Secretary, Stuart Ulferts

• Approval of minutes from March 12, 2019 meeting

Special Guest, Troy Killian

• Fundraising Opportunity with Louisville Sports Commission

A Message from our Principal, Sue Hackmiller

President, Jessy Maggard

• 2019-2020 Fundraisers, Events & Programs List Review
• Budget Adjustments/Requests
• Funds Survey Results Discussed
• SBDM
• Open Positions

Treasurer’s Report, Holly Wood

Committee Reports

• Earth Day Caryn Weferling and Kendra Wiegand
• Mother Son Event, Caryn Weferling
• Staff Appreciation Week, Becky French and Diana Schaller

Open Floor Discussion

Announcements/Upcoming Events

• Papa John’s Pizza Night, Thursday April 18
• Earth Day Project, April 22
• Mother Son Event, April 26 from 6:30pm – 8:00pm at Creasey Mahan
• Staff Appreciation Week, May 6-10th
• Next PTA Meeting, Tuesday May 16th at 6:30pm in the Cafeteria