Jessy Maggard

MINUTES OF THE REGULAR MEETING OF THE HARMONY ELEMENTARY PTA BOARD OF DIRECTORS:

10/9/18
9:00 AM
Harmony Elementary Cafeteria

Present: (Members, Directors, Officers, Chairpersons)
Beth Fowler
Dana Ludwigsen
Suzie Hackmiller
Diana Schaller
Tamara McGuire
Deirdre Weber
Ari Willey
Stuart Ulferts
Jessy Maggard
Kendra Wiegand
Holly Wood

A Quorum of Directors being present, the meeting called to order at 9:02 AM.
MINUTES: Stuart Ulferts moved to dispense with reading the minutes and to approve minutes from the September meeting. Seconded and Approved.

MESSAGE FROM PRINCIPAL: Spring, 2018 K-Prep scores for reading and writing improved 6% for students without disabilities, elevating the HES ranking by several places. HES will continue to work on improving scores for students with disabilities and all students.

HUSTLE: Jessy Maggard reported that on-line contributions doubled from last year. Net contributions totaled approx. $32,500, making it a record setting event.
Stuart moved to allocate donations of Hustle income to individual classrooms at 10% of donations originating from each class of students but no less than $100. Donation will include “related arts” classes. Seconded and Approved.
Jessy Maggard moved to create a new budget line item from “educational enhancement,” that allocates $1,500 to fund the “brag tag” program. Seconded and Approved.

FINANCIAL REPORT: Holly Wood presented the monthly report 2018-2019 Harmony PTA Budget_October, attached and incorporated by reference to these minutes. She moved to approved the report and also proposed creating a new budget line-item to fund “assemblies” at $2,475, to come from “educational enhancement.”
Seconded and Approved.

OLD BUSINESS: discussions carried over from the last meeting included Kendra Wiegand’s proposal concerning vesting of authority to “Box Tops” chair to fund new projects. The Board was told that a delegation of prior authority to fund un-identified projects in the future was outside of the PTA rules. The original motion was tabled.
A discussion of Grandparents Day and Veterans Day observance was held. Ms. Hackmiller agreed to include a very short observance of Veterans Day on the appropriate Monday Assembly. Stuart agreed to contact Tamara McGuire to provide a speaker.

HARVEST: Successful, financial report to follow. The pumpkin contest, silent auction, food trucks and total attendance were highlights of that success. St. Johns church will receive a donation of surplus candy. A list of issues and suggestions for discussion by Harvest Committee was generated:
Ticket booth location
Prize quality, budget
Playground and outdoor exercise/play areas
Bounce-House, logistics and line control

NEW BUSINESS: Ms. Hackmiller asked for some assistance coordinating volunteers for replacing playground mulch. A discussion of volunteer efforts for landscaping and plant maintenance was held, that included ways to prevent weeds and clear poison ivy around utility shed.
Meeting adjourned at 10:35 AM

Approved,

____________________________JESSY MAGGARD: PRESIDENT

____________________________STUART ULFERTS: RECORDING SECRETARY

HARMONY ELEMENTARY PTA GENERAL MEETING: 9/11/18: 9:00 AM, HES CAFETERIA

Board Members present: Jessy Maggard, Stuart Ulferts, Ari Willey, Holly Wood, Dani Reich

Members present: George Thompson, Amy Thompson, Courtney Celasun, Mandy Stewart, Deirdre Weber, Beth Fowler, Kendra Wiegand, Tamara Kayslaw, Brandy Schaefer, Jennifer Park, Becky French, Libby Helgeson, Dana Ludwigsen, Tammy Lutgen, Amy Keller, Sue Hackmiller

A quorum of Board and General Members being present the meeting was called to order at 9:03AM.

Minutes were approved upon a motion by Stuart Ulferts, duly seconded.

President Maggard’s Comments: The General Membership in attendance were recognized. The upcoming Harmony Hustle event: Spetember 28;  key fob “brag-tags” have been distributed to the students; $5,000 in pledge sign-ups and other donations has been received so-far;

Harmony Harvest celebration is Oct. 6; the Harvest committee will meet next Tuesday at 8:00 AM at Prospect Starbucks

Blaze Diner fundraiser is this Thursday, bring flyer to have 20% of bill donated to HES PTA.

Principal Hackmiller’s Message: Enrollment is 645 students; approximately 21 students per classroom in lower grades, 25-26 in Fourth and Fifth grades. Received positive feedback on surveys after Parent Orientation night last week. MAP and DRA testing is on-going. The HES Leadership team is committed to transparent communication about the results.

Treasurer Wood’s Report: This year’s budget was submitted to the attendees for approval. 2018 09 HES PTA Budget $8,000 for new Chromebooks was been paid to HES by prior approval of the BOD. This year’s fundraising goal focuses on technology. Kendra Weigand moved to add $1,000 as a line item expense for the Box Top’s program, Stuart Ulferts seconded the motion but moved to take the motion off the table until next month when the affected committee chairs could be consulted. By unanimous consent the motion was placed on next month’s agenda. Finally, Ms. Wood moved to approve the budget as submitted, duly seconded, the budget was approved, as attached hereto and incorporated by reference into these minutes.

Ari Wiley, Membership: Current membership is 270, exceeding the total for the same time last year. 40-50 members joined via the internet.

Old/New business: Motion to approve expenditure of $150 from the classroom supplies budget for Ms. Connell’s to buy ceramic clay. Motion by Stuart Ulferts, duly seconded and approved.

The next regular meeting of the HES PTA BOD is set for 9:00AM on October 9, 2018 at the HES Cafeteria.

The meeting was adjourned at 9:57 AM.

Minutes taken by STUART ULFERTS SECRETARY HES PTA: __________________________

APPROVED: President Jessy Maggard :   ___________________________, DATE:_______