Minutes of the general meeting of the
Harmony Elementary PTA Board of Directors

February 12, 2018
HES Cafeteria

Present were: Jessy Maggard; Dani Reich; Brandy Schafer; Deirdre Weber; Beth Fowler; Holly Wood; Becky French; Stuart Ulferts; Mrs. Greene

A quorum being present, the meeting called to Order at 9:00 AM.

Holly moved to dispense with reading and approve minutes from January meeting. Motion seconded, and approved.

Jessy moved to appropriate $120 to purchase t-shirts for the HES “Battle of the Books” fourth and fifth grade teams.

Jessy reports that Kindergarten Registration will be March 18, 19, 2019.

Treasurer’s Report: 2018-2019 Harmony PTA Budget-February Holly presented the January statement. Moved to approve report
and financial statement (attached and incorporated into these minutes). Seconded and approved unanimously.

Beth Fowler reported that Father/Daughter dance took place without mishap. A suggestion was made to consider not offer dinner next year, also, to modify the drawing
procedure so that it didn’t artificially prolong the event.

Becky French reported that she is ready for the Staff Appreciation luncheon the following day (February 13.) She has planned to serve staff and bus drivers as well as teachers.

Jessy reminded the Board that the Skate Night party is scheduled for March 12.
Next HES BOD meeting is scheduled for March 12 at 9:00 AM in the cafeteria.

Meeting adjourned 9:48AM.
APPROVED,

______________________________ ________________________________
Jessy Maggard: President Stuart Ulferts : Secretary

March ___, 2018

Harmony Elementary PTA meeting
January 15, 2019

 

Members in Attendance:
Jessy Maggard
Kendra Wiegand
Rebecca French
Lorraine Whitney
Caryn Weferling
Holly Wood
Megan Vogt
Sue Hackmiller
Dani Reich
Keli Ulferts

Call to Order at 6:30 p.m.: by President Jessy Maggard

Motion made to dismiss reading of December 2018 minutes. Approved.

Jessy reminded attendees that minutes are always available for review n the PTA binder

Principal’s Report – Sue Hackmiller

• MAP testing DRA winter assessments going on now until Feb. 8. Classes are using Chromebooks and iPads. Enough to handle one class at a time for testing.
• Gateway to Arvin begins tomorrow — 4th grade GATES go to Arvin center. 5th grades go next week.
• New hire: 4th grade — Seth Fowler. NOHS grad/UofL grad. We have a good on-boarding plan.
• Three teachers set for family leave in March — three guest teachers lined up and are getting ready. All begin in March.
• 32 tickets went out to Father/Daughter dance to free/reduced lunch students, thanks to PTA.

President’s Report –  Jessy Maggard

Fundraising Idea – guest Mega Vogt
Megan Vogt works for Louisville City FC. As a fundraiser they can issue an access code to groups of 20 or more for discounted tickets, and then for every ticket  sold Lou City FC donates $4 to the organization. Can be set up to benefit HES only or the entire North Oldham campus and school-specific.

Discussion — could offer this  twice — once in the spring and once in the fall. Much like the “dining out” fundraising. Could also be set up for continuous use of the code. Jessy will get with Megan to set some dates. No need for board approval because it falls under “family fun night” which has already been approved.

Box Tops Blitz
Jessy gave update on the additional box tops blitz. We had leftover free kids meal cards to Texas Roadhouse so they were used as incentive for the box tops.

Basketball Mania Concession — fundraiser option
Date for Basketball Mania is March 5. Waiting to find out if North Oldham boosters are doing the stand, if not we may be asked to do it. We have turned it in as a fundraiser for approval in case it comes our way. We need to find out if we are supposed to supply everything and we keep the profits, or if there is another set up.

Oldham County Community Scholarships
Jessy went to community meeting last week and inquired about the criteria for the HES sponsored OCC Scholarship.
Student must:
Have attended Harmony
Min. GPA 2.0
Member of NOHS PTSA

Jessy proposed that we delete the requirement of being a member of the PTSA. Most high school students are not members.
Kendra suggested to continue to include Liberty Elementary because there are still kids in high school who attended Liberty.
Motion made to remove the PTSA membership requirement. Discussion about the benefits of keeping that requirement.  Motion Approved.

Teacher events upcoming
Feb. 1 – Third grade, second grade.
Feb. 15 – K-2 grades. Even though it’s not a school day, Dani reported that it’s already half full but parents may not have realized no school day
March 1 – First grade
All money goes back to host grades.
Events must be held before Spring Break

Board Positions for 2019/2020
Diedra Weber will be VP of Programs
Becky French will be Treasurer
Still open:  Recording Secretary, Harvest Chair

Discussion about Donations Chair. Jessy felt that each activity took care of its own donations. Worked well when we were trying to get general sponsorships. It was a trial position, most agreed that we just have to be sure that we aren’t asking same places.

Motion to remove Donations Chair. Passed.

Crosswalk Safety
Jessy said it came up in the Oldham County Schools Community Council meeting, the safety of crossing 1793. Other schools had same concerns about student safety crossing roads in the high volume traffic. Superintendent Schultz recommended contacting Sen. Ernie Harris who is on the Transportation Committee for the Commonwealth of Kentucky. Discussion about letting parents know how to reach Sen. Harris, maybe put an article in PTA newsletter.

Discussion of requests to improve North campus. Ms. Hackmiller commented:

Sidewalk parallel to 1793 that connects to front porch of HES

Caution on 42 at back driveway.

Crosswalks to Longwood neighborhood

Also discussion of putting a light in at the high school on 1793 so sidewalks could be added to the Longwood side of the road to direct walkers to the light and crosswalk.

To address the issue of crossing guards (high school staff are doing this but not supposed to) then contact Oldham County Sheriff Steve Sparrow.

Agreement from all members that HES does a terrific job at running carpool line in the morning. Keeping it safe and keeping it moving.

Treasurer’s Report, Holly Wood

• 2018-2019 Harmony PTA Budget _January
• PTA has funded additional $7,000 for education enhancement /technology. Overall more than $18,000 has been donated to HES from PTA, which includes funds rolled over from last year.
• Teacher events have raised more than $12,000 this year. Budget was $11,000.
• Kendra obtained an additional grant from Meijer.
• $3,049 additional profit from auction. Need approval to add this to budget and then disperse to technology fund. Motion made to approve additional funds. Approved.
• 90 devices (chromebooks or ipads) between 4th and 5th grade. Goal is about 125.
• Teacher events are also funding chromebooks.
• Gaming license – won’t let that lapse this year. Being renewed by end of this month.
• Boxtops doing great. $923 so far this year.
• Coupon books closed above budget. Next meeting will have numbers for approval
• Motion to approve budget made. Approved

Committee Reports

• Father/Daughter Dance. Feb. 8, 6:30 to 9:00. Olive Garden dinner. Asking for additional items: drinks, desserts, paper products. Tickets are $20 which covers food, DJ, photo booth, Interstate Studio photo is $5. Sign up went out for volunteer workers and volunteers to donate.
• Beautification – Kendra Wiegand. Proposed School Garden in the area of the kindergarten windows. Square-foot gardening plan. Two ideas on how to build boxes presented by Kendra. Seeking feedback.

Open discussion

Teacher appreciation on Feb. 13.
Question if donated desserts for fundraising events should be homemade or purchased. Sue Hackmiller said either is ok. All gets eaten.

Next meeting
Tuesday, Feb. 12 at 9 a.m. in cafeteria

Minutes of the regular meeting of the

Harmony Elementary PTA Board of Directors

December 12, 2018

HES Cafeteria

Present were: Jessy Maggard; Ari Willey; Dani Reich; Brandy Schaefer; Deirdre Weber; Suzie Hackmiller; Holly Wood, Beth Fowler, Dana Ludwigsen, Diana Schaller

A quorum of directors present, the meeting called to Order at 9:00 AM.

Minutes:    Holly moved to dispense with reading and approve minutes from November meeting. Motion seconded, and approved by Ari.

Message from Principal Hackmiller:    Announced that enrollment is steady and there are 3 teachers planned to be on maternity leave in the upcoming year. Subs are paid for by the district and are currently being lined up to fill in. Also currently hiring for a special education instructional aide. Doris Crick is retiring January 1 which will open up a Speech Pathologist position that will need to be filled. Bus driver shortage continues across the county. Harmony Bus Drivers came in last month for an educational walk and read with students. Current progress on our technology growth is going well. We now have 10 dedicated Chromebooks in each of the 4th & 5th grade classes. Allowed us to move iPads to the K-3 classrooms where each have 10-15 that stay in the classroom.

President Jessy Maggard: Texas Roadhouse fundraiser is closed and was successful. Raffle at Donuts was successful after securing the necessary gaming license. License is good through January 2019, at which time we will file for renewal. Staff luncheon donations are looking good. Almost all spots are filled. Next assembly is set up for March 2019, will be the Wulfe Bros. performing their “Teamwork” program. Invited everyone out for Zoes Dine to Donate tomorrow 12/12 from 5-9pm. We earn 25% back on profits for that timeframe. Becky French volunteered after the last meeting to be the 2019-2020 Treasurer. Announced Executive Board openings for nomination: President, Vice President for Programs, and Recording Secretary.

Treasurer’s Report, Holly Wood: 2018-2019 Harmony PTA Budget_Dec Vote to approve up to $7200 donation to school from gaming account, raffle, and program profits motioned by Holly. Motion seconded, and approved by All.  Motion to approve report and financial statement (attached and incorporated into these minutes) for November made by Holly. Seconded and approved unanimously.

Donuts with Santa: Event was a success. Photos to go home next week. Amount of food, drinks ordered was good, do the same next year.

Father Daughter Dance, Beth Fowler: Theme announced as “Ties & Tiaras”. Planning is underway and going well.

Teacher Appreciation Luncheon, December 18.

Next HES BOD meeting is scheduled for January 15, at 6:30pm in the cafeteria.

Meeting adjourned 9:44AM

APPROVED,

 

______________________________        ________________________________

Jessy Maggard: President                    Stuart Ulferts : Secretary

 

December ___, 2018

 

Minutes of the regular meeting of the
Harmony Elementary PTA Board of Directors
November 13, 2018
HES Cafeteria

Present were: Jessy Maggard; Ari Willey; Lorraine Whitney; Dani Reich; Brandy Schaefer; Kendra Wiegand; Libby Helgeson; Deirdre Weber; Amy Keller; Becky French; Stuart Ulferts; Suzie Hackmiller;
A quorum of directors present, the meeting called to Order at 9:00 AM.

Minutes: Stuart moved to dispense with reading and approve minutes from October meeting. Motion seconded, and approved.

Message from Principal Hackmiller: Described changes in the “Gifted and Talented” Program for next year that included bi-monthly transport of 4th and 5th grade GT students to the Arvin Center for programs.

President Jessy Maggard: School assembly featuring Corey Jones, basketball player, who discussed personal character and anti-bullying was successful. Program was paid for by a grant from Centerstone, KY ASAP Region 6. Also described a successful grant for purchase and distribution of “Operation Parent: Grade School Students.’ Jessy also described work on teacher events and the school yearbook, which she and Dani Reich are producing. Reported a good turn-out for the Veterans day lunch. Announced Executive Board openings for nomination: President, Vice President for Programs, Recording Secretary and Treasurer.

Treasurer’s Report: President Maggard gave the treasurer’s report. 2018-2019 Harmony PTA Budget_November Motion to approve report and financial statement (attached and incorporated into these minutes) for October/November made by Stuart. Seconded and approved unanimously.

Donuts with Santa: Meagan Kilkelly: Event is on-track and scheduled for December 1. Total 200 dozen donuts. Live music, singers and a live Santa will be present.

Skating Party: November 15; $3 admission.
Teacher Appreciation Luncheon, December 18.
Next HES BOD meeting is scheduled for December 11, at 9:00 AM in the cafeteria.
Meeting adjourned 9:58AM
APPROVED,

______________________________ ________________________________
Jessy Maggard: President Stuart Ulferts : Secretary

December ___, 2018