Jessy Maggard

Harmony Elementary PTA

General Meeting October 8, 2019 – Minutes

In Attendance

Holly Wood
Jessy Maggard
Diana Schaller
Diedre Weber
Becky French
Megan Vogt
Meg Rodgen
Susie Hackmiller

Executive Board Members

President, Jessy Maggard – in attendance
VP Programs, Deirdre Weber – in attendance
VP Membership, Ari Willey – in attendance
VP Hustle, Amanda Besore
Treasurer, Becky French – in attendance
Financial Secretary, Dani Reich 
Recording Secretary, Holly Wood – in attendance

Recording Secretary, Holly Wood

• Approval of minutes from September 10, 2019 meeting – approved by Diedre Weber and 2nd by Becky French

A Message from our Principal, Sue Hackmiller

• School report card. Rating system changed. 
  • Harmony is a 4 star school
  • 1 pt from being a 5 star school 77.8 is a rating (79+ is a 5 star)
  • https://www.kyschoolreportcard.com/organization/53419?year=2019 
  • New Social studies standards launch Summer of 2019. 2019/2020 Assessment based on old standards. 2020/2021 assessment based on new standards
  • Science focus in 4th grade. Social Studies in 5th grade
• In 2 years we will have transitioned to on demand writing
• Actual test scores have not received individual scores. Map reports will be coming home next Wednesday 10/16.
• Mrs. Palodino is moving to NJ. November 8th last day. 4 candidates to fill role.
• Kim Hughes – She has resigned. Last day is 10/31. 
• Savannah – 3rd grade instructional. Has moved to JCPS. Candidate identified. Filling soon

President, Jessy Maggard

• Hustle Recap
  • A roaring success! Raised $29,283.53
  • Payouts. Proposed below – Dani Reich approved. 2nd approval by Holly Wood
    • Vote to approve $100 minimum 
    • Ms Nall raised Over $2,000. Payout will be $432
    • All other classrooms get 10% of earnings with a $100 minimum
  • Kona was a great addition
  • Simple was better
  • Repeat! 
  • Amanda Besore has volunteered to oversee next year
• Bus Driver Appreciation Week, Oct 14
  • Will promote on social media, encouraging bus riders to do thank you notes
  • Hospitality will provide treats for bus drivers
• School Supply Kits Update
  • 2018, 272 kits sold. 2019, 327 kits sold. 20% increase!
  • Some changes to the check out process for next year, asking parents if they are buying the right kit for the FALL
  • 100% convenience service to Harmony families. 
  • Looking into adding a request to donate $ at checkout for families in need
  • Backpacks, lunchboxes, accessories, etc will be shipped directly to the child’s home. Free shipping for this.
  • On-Demand spirit wear option coming in for 2020 – NOt a local option so looking at Beta and still utilize Shively Sporting goods as a local option.
  • Yes commitment? – approved by Diana 2nd by Dani
• Hospitality 
  • Suzie requesting $2500 for the HES staff to celebrate KPREP and 4 star status by taking a CQ cruise with 4 hors d’oeuvres. All staff included
  • This would need to come out of the hospitality budget and would require adjustments to luncheons. 
    • Remove Feb and modify December luncheon. 
    • Will need to adjust budget by additional $1500 – Ari approved and Dani 2nd
      • $500 from assembly which is now covered by grand
      • $1000 ($500 from last year overage/$500 Hustle profit)
  • Custodial appreciation day celebrated last week and very much appreciated
• RRW/Unity Week Assembly Update
  • $500 Grant from Centerstone approved!
• Mr G needing Pandora Premium subscription ($110) to create playlist appropriate for class. 
  • Proposed $110 investment for Pandora Premium. Look into using for more classrooms
    • Approved by Dani and 2nd by Becky
• Washing Machine needed – proposed to approve up to $400. Dani motion to approve. Approved by Ari
  • Holly and Becky looking into GE friend and family discount

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – September
• 3 changes to budget per last minute
  • Increased Hospitality per approval of last meeting to cover snack cart
  • Increased supplies fund by $400. For 6 new tables, which have been purchased
  • Purchasing Wish Tree books. Katy Wilson received large discount and free shipping. 
• Becky motion to approve budget. Dani 2nd

Committee Reports

• Membership, Ari Willey 
  • Up to 266 memberships. 
  • Down from last year. 
  • 81 memberships submitted online. 
  • 29 staff members (continuing to receive free parking spot)
• Programs, Deirdre Weber
• Harvest Recap, Megan Vogt
  • Came in under budget and a great turnout!
  • Recommend giving teacher free tickets next year
  • Recommend trunk or treat with a car per grade with teachers rotating
  • Looking into alternative DJ option

Open Floor Discussion

• DJ options as an annual contract

Announcements/Upcoming Events

• BLAZE Pizza Night, Wednesday October 9, 5-8:30pm
• Papa John’s Pizza Night, Thursday October 17
• Unity Week, October 28 – November 1
• Staff Luncheon, October 31
• Next PTA Meeting, Tuesday November 12th at 9am in the Cafeteria

 

General Meeting September 10, 2019 – Minutes

In Attendance

Amber Barret, Jessy Maggard, Dani Reich, Holly Wood, Deirdre Weber, Diana Schaller, Becky French, Meg Rodgers, Catie Wilson, Susan Hackmiller, Ari Willey

Executive Board Members

President, Jessy Maggard
VP Programs, Dierdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Welcome/Introductions

Recording Secretary, Holly Wood

• Approval of the May meeting minutes – approved
• 1st meeting of 2019/2020 fiscal year

A Message from our Principal, Sue Hackmiller

• Operating at the same number of kids as last year. 

• 3 grades with 5 sections. 
• K class the largest ever have
• 4th grade very large
• 5th grade stayed with 5 sections

• Rebalance did not really help – district is aware. Still schools not at capacity to allow state to build school. Council meeting on Friday. Locust Grove was the most impacted/helped with rebalance. Harmony is the only Elemetargy that is over capacity. Harmony 102%-103%. Staffing increased to accommodate
• Map testing going through end of this week
• K-prep out 9/11 to leadership and then shared after the 23rd.
• Commissioner approved new report card format (5 star rating system) – Read more about this new rating system here https://www.kyschoolreportcard.com/home?year=2018 
• Harmony Herald Newsletter going out monthly from Leadership team

President, Jessy Maggard

• • Calendar of Events & Volunteer Opportunities 
    • What’s Happened and What’s to Come..
    • August
      • School Supply Distribution, 9, 10am-12pm
      • Papa John’s Night – 22
      • Orientation Night – 27

 

• September

• Directory Orders Due September 13

• Papa John’s Night – 19

• Hustle – 27 (during the school day) almost at ½ way mark $10,500 current 

• October

• Harvest – 5th from 5-8pm (set up night before) 

• need volunteers for set up and games day of

• • • • • https://signup.com/Group/83699197176224202/
• Coupon Book Orders Due – 11
• Dine to Donate (Blaze) – 9th

• Papa John’s Night – 17
• Unity Week, October 28 – November 1 

• • • • • RAP Assembly (Character building, Anti Bullying, etc) – see below for more details

 

• November

• Papa John’s Night – 7th

• Skate Night 14th from 5-7:30pm

• December

• Donuts with Santa – 7th from 9am-12pm (set up night before)

• • • https://signup.com/Group/83699197176224202/
• Volunteer Note. Remember to have your background check and confidentiality training completed. Volunteers need to also be respectful to staff and students when in the building volunteering. 
  • Confidentiality Video
    • Once you have viewed the video, please complete the attached form: Participation Log
  • Background check needed – must pick up form in office
  • Volunteer Sign Ups: https://signup.com/Group/83699197176224202/

 

• Wellness Committee

• • • Nurse Kristie needs volunteers to come by and pick up food and deliver to Grace & Glory Food Pantry.  This a monthly job.  Do one month and off till your time rolls back around. Diana, Ari and Amber volunteered to help

 

• Garden – what to do with the produce? Donate to Food Pantry

• Recess Kits, proposed supplement recess kits and approved to come out Classroom Support budget and partial from 2018-2019 overage

• Sensory Path – Sensory paths has been submitted for approval by Facilities.

• “One Book, One School”  – “Wish Tree” is the book recommended. Helps gather as a whole school, creates buzz and excitement. Additional activities around a positive message across all grades. Funds needed purchase of books 482 copies of book. Amazon on sale. $4,300 needed to purchase to be funded by 2018/2019 school year. Motion to approve purchase of books. Approved by 2 parties

• Teacher Events

• • • How to do them? We absolutely can not reimburse district employees. Does this need to be a chair position for someone to buy the party items.
      • Hard Deadline for sign up for events
      • Purchase Order form filled out for each event. PTA would buy all needed materials
      • Meg Rogers volunteered to manage

 

• Assembly

• • • Set for October 30th. R.A.P (Realize Anything Is Possible). I shared this assembly info with other schools in OC and there are 3 of us participating so we save. Plus, I also applied again for the Centerstone mini-grant to help pay for this. The grant is awarded to a single event specifically for RRW, Anti-Bullying programs. We will find out in October if we will receive this. 

 

• Pumpkin Contest

• • Sponsored again this year by the Withrow Group Realtors. They would like to do 2 pickups. First is September 26th after school, other is September 28th in the morning. Pumpkins just need to be set aside so they don’t cause issues at Hustle. Families do not have to use provided pumpkins for the contest. Pumpkins not allowed on bus.

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – August
• $18,000 in carryover from ½ from fundraising. The other ½ from program expenses not spent
  • Should any of the program expenses be adjusted? 
  • Educational Enhancement focus for 2019-2020? 
    • Due to district investment in tech, we would like to hold on tech investment until we know what the district has planned. Looking at ChromeBook leasing plan similar to middle school program
    • Green Cafeteria – to outfit kitchen with dishwasher needed 250-300k. Piloting flatware this year. Looking at biodegradable trays to replace styrofoam.  
    • Books for Classrooms – Hackmiller to provide estimate needed to accomodate
    • Hospitality – Additional expense budget needed based on last years events. And absorbing hospitality cart. Hospitality Chair proposal to increase budget by additional $400. Approved by Dani Reich and 2nd approval by Deirde Webber

Committee Reports

• Membership, Ari Willey – make sure to sign up. Online signups available. Member Hub paid for by KY PTA. October 14th Due date to National and District Dues. Current 238 signups. 
  • Staff contest. Due on the 9th. Can win front parking spot. Congratulations Mrs Bishop for winning the front spot for the 1st week. 
• Directory, Mandy Stewart – Due this Friday. Anyone who is interested to place an add email Mandy Stewart arstewart824@gmail.com
• Programs (Brag Tags), Deirdre Weber – special brag tag designed for assembly. Orders submitted 2x per year. 1st Round coming home this week.
• Hustle, Amanda Besore – 
  • doing well. Volunteers needed. Kona Ice. Permission slip needed. Paper bands for students who have approval to get Kona. Recommend to simplify flavors to 1 or 2. Silicone bracelets for all students. Replacing prizes. 
• Harvest, Megan Vogt
  • New BBQ – Horney’s BB!
  • Papa Johns, Kona, Black Rock grill(?)
  • Inflatables, Prizes
  • Trunk or Treat
  • Games, Rock Wall, Power and Grace