Jessy Maggard

Below are the main points from this update meeting. To view this Facebook live update meeting you can go to https://www.facebook.com/kyharmonypta/live/

Recording Secretary, Holly Wood

• The minutes from our March 10, 2020 meeting are available online. Approval of these must be held at next in-person meeting

• Minutes will be taken from tonight and posted to the website as well. This video will also remain on our Facebook page.
  • These will also reviewed at the next in-person meeting

A Message from our Principal, Sue Hackmiller

I would like to encourage parents and families to refer to the Harmony NTI Family Hub for any and all updates.  Community events are posted there in an effort to help us stay connected.

Parade:  We had planned a parade through our resident area. Unfortunately, as we were planning we were told that we could not host any parades or opportunities to have folks out because it encouraged students and families to disregard the social distancing guidelines.  Our Governor wants all of us to be healthy at home and to forfeit any activities that are non essential. Therefore we will not be hosting a parade of any kind at this time.

Online registration is up and running.  All existing families must register for next year.  All new families should follow the directions on our website so that they can begin the registration process.  We are not accepting any paper documents at this time.  When we are able to be together we will define a time to come in to the school and finish the registration process. In the meantime, families can be sure to gather all of the required documents so that they are completely prepared.

5th grade completion:  We have not made any decisions regarding this ceremony. What we do know though is that we are committed to hosting some sort of completion ceremony and celebration whether that be at the conclusion of this year or the beginning of next.  It all depends on the current circumstances.

Ms. Hackmiller would like everyone to know that she is available each day if anyone needs anything.  Email is the best way to connect with her.

President’s Report, Jessy Maggard

• Remaining 2020 Planning
  • All spending of PTA funds is currently on hold. We are to pay any outstanding bills that are due or past due.  At this time with school not being in regular session we’ve been asked by the state to hold off on any spending for the remainder of the time that the students are not in the building.
    • Our Spring Event, formerly Mother/Son event, which was to be held in April has been canceled.
    • For our 5th Grade celebrations we will work with Harmony administrative staff and their decision of the 5th Grade Completion Ceremony to see how we can contribute/celebrate. While there likely will not be a picnic this year, as that is often held in late April, we will work to still try to do the 5th grade t-shirts. Please note that all of this depends on what happens in the days ahead.
    • Papa John’s has been very supportive this year for our monthly Dine to Donate Fundraiser nights helping us raise over $500 to date, so we will continue to support them. We will continue with our Dine to Donate Papa John’s nights for April and May. April is coming up this Thursday. And May is 5/21.
• Spirit Wear
  Our spring spirit wear is ready. Normally Kristen, our spirit wear chair, would’ve picked the items up and distributed them at school. Please review our Spring Newsletter for options.
• Supply Kits
  • To order a kit, go to   http://1stdayschoolsupplies.com/kits.php?sid=42569  and purchase the kit for the grade your child(ren) will be in next year.
  • To buy your own supplies, you can find the supply lists here on our website .
• SBDM Nominations and Election
  • This year, there are two options for submitting your nomination form. You may print off the form, complete it, scan it and email it to me at pta.president.hes@gmail.com or you can complete this online Google form. You can find the form at our website under the About PTA Menu.    https://forms.gle/1Q2iAPBZ75ypZS1y6
    Either option you choose, forms are due by 8:30 p.m. (EST) on Wednesday, April 22, 2020.
  • I will compile all nominee statements and send those out by Friday, April 24th.
  • The online election will begin Monday, April 27th and end on Wednesday, April 29th at 8:30pm. This will be conducted as a Google form as well.
    If you will have a child enrolled at Harmony next year, you are eligible to vote in this election. (This includes parents, step-parents, and foster parents.) Every parent/guardian gets 1 (one) vote (same as always), even if they have multiple children in the school. If a parent/guardian votes more than once the last vote is the only vote that will be counted.I urge every parent to participate in this important decision about the future of our children’s school.
    Results will be announced on Thursday. April 30, 2020.
• Reimbursements
  • This is a reminder to all room parents and committee chairs. Please turn in your reimbursements to Becky as soon as possible.
    • Go to our website, click on the Forms menu, download the Reimbursement form. You can print the form and fill it in then scan or take a photo of it, or complete it electronically.
    • Email the completed form to Becky at pta.treasurer.hes@gmail.com along with scans/photos of your full receipts. Please keep all the originals should we need them later!
• 2020-21 Executive Board
  • Our nomination committee worked hard during the winter months reaching out to Harmony parents to fill next year’s executive board. For us to have an operating PTA in good standing we must have a President, Treasurer and Secretary. I am happy to announce we have all 3 thanks to some amazing volunteers! For next year..
    The role of PTA President will be held by Kristin Rutledge.
    The role of Treasurer will be held by Amy Keller
    The role of Secretary will be held by Brittany McKenna
    There are 4 more positions that complete the executive board. And we have 3 of those filled at this time.
    Financial Secretary, Marianne Bezuidenhout (Be-zy-den-hout)
    VP Membership, Ashley Smith
    VP Husky Hustle, Co-Chaired by Amanda Besore and Julie Bucalos
    VP Programs, Open
    In addition to our executive board there are many chairperson roles that make up our PTA. Information will be coming out soon on those roles and how to sign up if you are interested.

Treasurer’s Report, Becky French

• April Budget Report & 2020-21 Draft Budget
  • Both of these can be found here. If there are any questions, please contact Becky. Approval vote for the 2020-21 Budget will be done at next in-person meeting

Announcements/Upcoming Events

• Yearbooks – While PTA is not compiling the yearbook this year, we wanted to let you know they are still for sale! Order today at  https://harmony.picaboo.com/   Questions about the yearbook? Contact Mrs. Shoup at theresa.shoup@oldham.kyschools.us
• Papa John’s Harmony Night, Thursday April 16th (This Thursday)
• Teacher Appreciation Week is May 4-8th. Our hospitality committee is working on a plan should this need to be done virtually.
• Next PTA Meeting, Tuesday May 12, 2020 at TBD

Thank you to everyone for your support this year! It’s been an honor being a part of such a wonderful community. We will get through this together. Stay well, stay safe and be healthy at home. Thanks for joining me and good night!

Executive Board Members

President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Welcome/Introductions

Holly Wood
Jessy Maggard
Dani Reich
Kendra Wiegand
Diana Schaller
Marianne Bezuiden
Amy Keller
Becky French
Suzie Hackmiller

Recording Secretary, Holly Wood

• Approval of minutes from January 14, 2019 meeting
  • Approved (Kendra) and 2nd (Dani)

Dance Committee Report – Dani (she has to leave early)

• 100 tickets sold so far. Items are ordered. DJ in gym. Desserts in Cafeteria
• Set up needs to start at 5pm
• Beta club has access to Signup Genius
• Next Friday 2/21 7pm-9pm

A Message from our Principal, Sue Hackmiller

SBDM update to Board is tonight. 2/11. Discussions: What’s working well, what’s not

Requests: 

• Staffing budget allocation to be re-evaluated. Currently all related arts are funded by Harmony. 
• Evaluate Size (number of students) is still very high. Rezoning helped other schools. While Harmony numbers are less than previous years. Pockets of grades that are over capacity (4th grade 29-30 kids). Added 2 instructional aides for classes to help. 
• Budget for Instructional materials needed vs out of Harmony budget

Staffing Update

• 2nd Grade – Zielberg position staffed with sub 
• LBD resource position still vacant – staff with sub. 

Sub pool is short 

• communication assistance through social to help grow pool. Bachelor degree needed. Certification is not necessary for a sub position.

On track for at least 1 field trip and 1 parent event per grade

Beatification needs volunteer grade to take over the garden. Hackmiller to follow up

President, Jessy Maggard

• Standing Rules Update
  • Last updated 2017. 
  • Updates needed and will be voted on in March
    • Chairpersons Events: 
      • several we no longer support and name updates
      • Any additions from new programs
    • Programs: 
      • Charitable organization event must be removed. 
      • PTA can not fundraise for outside organizations. Donations are still accepted. Just no fundraising
    • Overall Addition: “All Harmony Events will be inclusive to the entire school community”
• Kindergarten Registration
  • March 16 & 17th. PTA will be in attendance
  • Spiritwear will be available
  • Nomination Committee will be in attendance
• 2020-2021 Event/Fundraiser Review
  • See list of previous list
  • Additional recommendations. Please submit your thoughts to Jessy Maggard
    • Adding Spring Fundraiser – Next meeting to discuss chairperson and event options
      • A read a thon Fundraiser
      • Additionals thoughts welcome
• Note from Ms. Howard
  • HELP NEEDED: I am hoping to decorate the school (and gym for Monday Morning Meeting) for Read Across America Day and was wondering if you could ask parents if there is anyone willing to help.  I could either have projects that they can do at home and bring in and I can decorate or they can meet me Friday, February 28th at 3:00 (they can bring kids if they can watch a movie or something).  Please let anyone interested in helping know to email me and I can give them a job.
• Spring Picture Day Volunteers
  • Includes Full Class picture and individual. Full body photos.
  • February 18, 7:45am-2pm (signup.com going up today)

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – Feb 2020 (1)
• Motion to approve budget – kendra approved, Holly 2nd
• Harvest tent refund received
• Can not have pass through events. Renamed “Service projects”
• Special Recess Equipment coming from Classroom Support
• Donation from Costco added to Dance
• $4,000 profit from Fundraising. Anything not spent will need to be allocated to Educational Enhancement. Any remaining funds to go back to school. 
• Revised budget draft format presented. Revised presented for March meeting

Committee Reports

• Sensory Path, Kendra Wiegand
  • District approved trial hallway – Related Arts (Orange Hallway)
  • Initial design presented
  • 15% discount. $1,169.15. Most supplies provided. Free Shipping
  • Coordinate with Bobbi on install so preparation to wax is scheduled. 
  • Possibly March 13th (no school) for install
  • Some directional and teacher and kid trainer needed. Kendra to find out if there are any instructional content available to provide to teacher
  • Motion to approve up to $1500 coming out of Classroom support
    • 2nd and all approved
• Programs, Deirdre Weber
  • The 2nd round of brag tags had been ordered and handed out to the Teachers on Feb. 3rd. 
  • Assembly has been booked for Tuesday, April 7.. (The Grit Game Show for grades 3-5 9-10am and Stories Alive! for grades K-2 1-2pm.  
• Nominating Committee, Holly Wood
  • Reminder that all Executive Board positions must be filled to continue PTA for 2020/2021 
  • Sign up will go out by 2/15. Deadline to sign up will be 3/20
  • Will be in attendance at Kindergarten Registration 3/16-3/17 attendance. 
  • Sending info to St John for Kindergarten parents 3/5
  • Any elections needed will take place on the w/o 4/6. All Board members will need to be finalized by 4/10. 

Open Floor Discussion

• Hospitality March event. 3/12
  • Trail mix bar. 
  • Needing Parent donations
• St John Kindergarten Discussion – 3/5
  • requesting Harmony info for Kindergarten parents.
  • Send Open positions available

Announcements/Upcoming Events

• Papa John’s Harmony Night, Thursday February 13 – Slice mascot will be in attendance
• Boots & Beauties Dance, Friday February 21 from 7-9pm
• Next SBDM Meeting, Monday February 24 at 4:45pm in Harmony Office – canceled. Since meeting 2/11
• Next PTA Meeting, Tuesday March 10, 2020 at 9:00am in the Cafeteria