Jessy Maggard

Harmony Elementary General Meeting – Agenda
August 25, 2020 7:00 PM

 ***The August 25, 2020 Harmony Elementary General Meeting was broadcast live on Zoom.***

 Executive Board Members
President, Kristin Rutledge
VP Programs, Open
VP Membership, Ashley Smith
VP Hustle, Julie Bucalos & Amanda Besore
Treasurer, Amy Keller
Financial Secretary, Marianne Bezuidenhout
Recording Secretary, Brittany McKenna

 In attendance

Kristin Rutledge, Becky French, Marianne Bezvidenhout, Amy Keller, Kristen Frey, Amber Barrett, Jared Barrett, Harlen Compton, Brittany McKenna, Ari Willey.

Welcome/Introductions

Recording Secretary, Brittany McKenna

• Motion by Brittany McKenna for Approval of Minutes from March 10, 2020 was seconded by Amy Keller; approved.
• Motion by Brittany McKenna for Approval of Minutes from April 14, 2020 was seconded by Marianne Bezvidenhout; approved.
• Motion by Brittany McKenna for Approval of Minutes from May 12, 2020 meeting was seconded by Becky French; approved.
• Motion by Brittany McKenna for Approval of Minutes from July 29, 2020 meeting was seconded by Amy Keller; approved.

A Message from our Principal, Sue Hackmiller

• Principal Hackmiller discussed NTI and VLA back-to-school announcements and updates.

President, Kristin Rutledge

• Papa John’s Harmony Night update: date is TBD.
• Upcoming General Meetings update: All meetings will be virtual at 8:30 pm on these dates 09/29, 10/27, 11/24, 12/29, 01/28, 02/25, 03/25, 04/29, 05/27, 06/24
• Sensory Path Update: sensory path was installed in the kindergarten hallway.
• Volunteer & Staff Thank You for VLA and NTI Supply Pickups: big “thank you” to Becky, Jessy, Kendra, Dani, Katie, and Marianne for all of their help with supply-kit pickups.

Treasurer’s Report, Amy Keller

• Harmony PTA_2020-2021 Budget_Proposed
• Amy Keller presented the 2020-2021 Budget for approval; Brittany McKenna moved to approve the 2020-2021 budget, Jared Barrett seconded the motion and the proposal was approved.
• Amy Keller presented a Sanitization Sprayer and Disinfectant Proposal for approval; Jared Barrett moved to approve the proposal, Becky French seconded the motion and the proposal was approved.

Committee Reports

• Membership, Kristin presented for Ashley Smith: 57 new memberships; everyone is encouraged to “Like” the PTA Facebook page and “Share.”
• Spirit Wear, Kristen Frey: Kristen Frey presented a proposal to partner with an online spirit-wear company; Amber Barrett moved to approve the proposal, Amy Keller seconded the motion and the proposal was approved.

Open Floor Discussion 

• Coupon Books were discussed. Kristin will follow-up.
• Digital School Directory was discussed. Kristin will follow-up with Mandi.
• Virtual Husky Hustle was discussed. Kristin will follow-up with Committee Chairs.

  Announcements/Upcoming Events

• Papa John’s Harmony Night, TBD
• Next PTA Meeting, September 29 @ 8:30 PM via Zoom

Adjourned: 7:43PM.

 

Harmony Elementary PTA Board and Committee Meeting – Minutes
July 28, 2020 8:30 PM

Executive Board Members
President, Kristin Rutledge
VP Programs, Open
VP Membership, Ashley Smith
VP Hustle, Julie Bucalos & Amanda Besore
Treasurer, Amy Keller
Financial Secretary, Marianne Bezuidenhout
Recording Secretary, Brittany McKenna

In attendance
Kristin Rutledge, Ashley Smith, Megan Major, Becky French, Julie Bucalos, Sarah Pannell, Marianne
Bezvidenhout, Amy Keller, Jessy Maggard, Brittany McKenna

Welcome/Introductions

President, Kristin Rutledge

2020/2021 Changes from OCBE

No visitors will be permitted into the building; this includes room parents.

• Update from Kentucky PTA regarding virtual meetings and voting
o Kentucky PTA has not yet approved virtual voting, but hopes to have an amendment to the rules in place by the end of August.
o 2020/2021 Budget still needs to be voted on and approved.

• Wednesday Folder sponsorship
o PTA has partially sponsored Wednesday folders in past years with $150 from the Educational Enhancement budget.
o Kristin will reach out to Principal Hackmiller to determine whether Wednesday Folders will be distributed to students like past years.

• Staff t-shirt sponsorship
o Staff t-shirts may be ordered from Hospitality Budget. Kristin and/or Becky will reach out to Amanda Howard to refer her to a vendor.

• Classroom Library funds
o $15,000 was approved for Classroom Libraries last year and the check was written.

2020/2021 Brainstorming

• Virtual Fundraising
o Virtual Hustle was discussed, including the possibility of extending events over the course of a week and/or dedicating students’ PE time to events in addition to virtual participation options. Target timeline would be mid to late September.
o Online payments will be preferred, as it is likely that checks/money payments will be restricted under COVID-19 protocols.
o Virtual fundraising through MemberHub is available to the PTA. Julie will investigate, as well as explore the Get Moving platform for virtual fundraising.
o Providing tents for outdoor seating for teachers and students was discussed.
o PTA marketing for fundraising was discussed.
o Kristen and/or Julie will talk to Principal Hackmiller about the possibility of distributing tshirts or medals to students under current protocols.

• Virtual Family Engagement Programs
o Facebook Pumpkin Decorating Contest was discussed as a replacement for the traditional Harmony Harvest.
o Virtual 5K/Fun-Run was discussed, including the possibility of t-shirts and “choose your activity” alternatives.
o Family engagement programs will include VLA families.

• Virtual Student Programs
o Virtual assemblies were discussed. Kristin will reach out to Drama by George regarding virtual assembly and will explore grant availability.
o Mental health webinars were discussed.
o Harvest-themed online games and activities were discussed, including scavenger hunts, crafts, virtual games, family service projects, and viral video challenges.

Open discussion

• PTA Membership
o National PTA’s “How do you PTA?” campaign was discussed.

• Hospitality
o Back-to-school ideas were discussed, including food trucks, first day decorations, and teacher breakfast options.
o It was noted that food trucks may also provide fundraising opportunities throughout the year.

• Room Parents
o Room Parent logistics under COVD-19 protocols were discussed.
o Kristin will follow up with Principal Hackmiller regarding Room Parents for 2020/2021 school year.

• Supply Kits
o Supply Kits will arrive the week of August 3rd. Jessy will report back concerning how many volunteers will be permitted to assist in distributing supply kits to classrooms.

• Landscaping
o Becky will reach out to Principal Hackmiller regarding inviting service project team’s on campus for landscaping.

Adjournment
• Jessy moved to adjourn the meeting at 9:53 PM, which Becky seconded, and the meeting was adjourned.

This will be mostly an informative meeting, but I will be watching the comments for any questions, and do my best to answer them. If I don’t get to your question on the live meeting, I’ll review them all afterwards and get back with you.

Executive Board Members

President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Recording Secretary, Holly Wood

Mention of minutes from March 10, 2020 meeting, approval must be held at next in-person meeting
Mention of minutes from April 14, 2020 meeting, approval must be held at next in-person meeting
Both of these are available on our website

A Message from our Principal, Sue Hackmiller

Please refer to the message and video sent out yesterday with a wonderful message from Ms. Hackmiller and also for instructions for the upcoming student belongings pick up.

President, Jessy Maggard

Spirit Wear

• Please continue to be patient with the spring orders. You do have the option to reach out to Shively Sporting Goods and have your order shipped to your home for an added charge. Or wait until we can pick up the orders and arrange distribution.

Supply Kits

• On sale now until July 1st. Highly encourage that you buy these. Click here to order today!

SBDM Election Results

• Julie Bucalos Julie will have two children at Harmony for the 2020-2021 school year. Julie has served Harmony as a member of the PTA and VP of the Husky Hustle for the past 4 years. Julie understands the challenges faced by KY public schools and seeks to serve and support Harmony so that all children can have an authentic and meaningful educational experience.

Volunteer Opportunities

• Planning is starting now for next year’s events. There are several changes to the events so if you have ideas now would be a great time to chime in! Click here to learn more!

Executive Board Approved

• Due to COVID-19 the state pta allowed for the current executive board to approve the incoming executive board via virtual meeting to allow the new board to attend the virtual PTA convention this summer. This vote took place on 5/7/20 with an unanimous vote of approval. Those minutes can be reviewed here.

Congratulations!

• Each year the schools in Oldham County award some great honors to those within each school. So I would like to say congratulations to this year’s Teacher of the Year, 5th grade teacher Ms. Dillard. Staff of the Year, front desk receptionist Ms. Ursula and Volunteer of the Year Dani Reich!

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – May 2020  Approval vote will happen at the next in-person meeting
• 2019-2020 Harmony PTA Budget – 2020-2021 Budget Approval for 2020-21 Budget at next in-person meeting

Open Floor Discussion

Announcements/Upcoming Events

• Papa John’s Harmony Night, Thursday May 21
• Next PTA Meeting, TBD. These dates will be announced this summer by our new president Kristin Rutledge.
• Make sure to check out our website and Facebook posts as we will continue to update you with PTA news.

Closing

While this isn’t how I thought my final meeting as PTA president would go, it is bittersweet. It has been a true privilege and honor to serve alongside so many incredible people. By working with each of you, I have learned so much and have developed a great appreciation for all we’ve accomplished through our volunteer work. Thank you to everyone for your support the past few years! I’ll see you around, take care and good night!

Message from KY PTA: KY PTA – PTA Virtual Election Policy due to Covid-19

Kentucky PTA will allow local units to hold elections online using a virtual meeting. This will allow units to vote in new officers for the 2020-2021 school year who can then attend our virtual convention.

This virtual PTA meeting is to vote on election of officers only, due to the current COVID-19 pandemic.  All other business should be held until the next in person general membership meeting as per bylaws.

Executive Board Members

President, Jessy Maggard
VP Programs, Deirdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Welcome/Introductions

President, Jessy Maggard

2020-21 Executive Board presented by Holly Wood

Motion to approve all nominees represented for the 2020-2021 Executive Board
President – Kristin Rutledge
Recording Secretary -Brittany McKenna
Treasurer- Amy Keller
VP Programs – Open
VP Membership – Ashley Smith
Co-VP Hustle- Julie Bucalos
Co-VP Hustle- Amanda Besore
Financial Secretary – Marianne Bezuidenhout

All in favor
None denied

Open Floor Discussion

All check signers will need to go to Stockyards Bank to be set up for the new members. All checks starting on July 1 2020 would be signed by the new board.
3 Signers are recommended
Kristin – President
Amy Kelly – Treasurer
Marianne Bezuidenhout – recommendation

Announcements/Upcoming Events

Next PTA Meeting, Tuesday May 12, 2020 (Facebook Live)