Harmony Elementary PTA Board and Committee Meeting – Minutes
July 28, 2020 8:30 PM
Executive Board Members
President, Kristin Rutledge
VP Programs, Open
VP Membership, Ashley Smith
VP Hustle, Julie Bucalos & Amanda Besore
Treasurer, Amy Keller
Financial Secretary, Marianne Bezuidenhout
Recording Secretary, Brittany McKenna
In attendance
Kristin Rutledge, Ashley Smith, Megan Major, Becky French, Julie Bucalos, Sarah Pannell, Marianne
Bezvidenhout, Amy Keller, Jessy Maggard, Brittany McKenna
Welcome/Introductions
President, Kristin Rutledge
2020/2021 Changes from OCBE
No visitors will be permitted into the building; this includes room parents.
• Update from Kentucky PTA regarding virtual meetings and voting
o Kentucky PTA has not yet approved virtual voting, but hopes to have an amendment to the rules in place by the end of August.
o 2020/2021 Budget still needs to be voted on and approved.
• Wednesday Folder sponsorship
o PTA has partially sponsored Wednesday folders in past years with $150 from the Educational Enhancement budget.
o Kristin will reach out to Principal Hackmiller to determine whether Wednesday Folders will be distributed to students like past years.
• Staff t-shirt sponsorship
o Staff t-shirts may be ordered from Hospitality Budget. Kristin and/or Becky will reach out to Amanda Howard to refer her to a vendor.
• Classroom Library funds
o $15,000 was approved for Classroom Libraries last year and the check was written.
2020/2021 Brainstorming
• Virtual Fundraising
o Virtual Hustle was discussed, including the possibility of extending events over the course of a week and/or dedicating students’ PE time to events in addition to virtual participation options. Target timeline would be mid to late September.
o Online payments will be preferred, as it is likely that checks/money payments will be restricted under COVID-19 protocols.
o Virtual fundraising through MemberHub is available to the PTA. Julie will investigate, as well as explore the Get Moving platform for virtual fundraising.
o Providing tents for outdoor seating for teachers and students was discussed.
o PTA marketing for fundraising was discussed.
o Kristen and/or Julie will talk to Principal Hackmiller about the possibility of distributing tshirts or medals to students under current protocols.
• Virtual Family Engagement Programs
o Facebook Pumpkin Decorating Contest was discussed as a replacement for the traditional Harmony Harvest.
o Virtual 5K/Fun-Run was discussed, including the possibility of t-shirts and “choose your activity” alternatives.
o Family engagement programs will include VLA families.
• Virtual Student Programs
o Virtual assemblies were discussed. Kristin will reach out to Drama by George regarding virtual assembly and will explore grant availability.
o Mental health webinars were discussed.
o Harvest-themed online games and activities were discussed, including scavenger hunts, crafts, virtual games, family service projects, and viral video challenges.
Open discussion
• PTA Membership
o National PTA’s “How do you PTA?” campaign was discussed.
• Hospitality
o Back-to-school ideas were discussed, including food trucks, first day decorations, and teacher breakfast options.
o It was noted that food trucks may also provide fundraising opportunities throughout the year.
• Room Parents
o Room Parent logistics under COVD-19 protocols were discussed.
o Kristin will follow up with Principal Hackmiller regarding Room Parents for 2020/2021 school year.
• Supply Kits
o Supply Kits will arrive the week of August 3rd. Jessy will report back concerning how many volunteers will be permitted to assist in distributing supply kits to classrooms.
• Landscaping
o Becky will reach out to Principal Hackmiller regarding inviting service project team’s on campus for landscaping.
Adjournment
• Jessy moved to adjourn the meeting at 9:53 PM, which Becky seconded, and the meeting was adjourned.