Harmony Elementary PTA Meeting Minutes

Harmony Elementary PTA

General Meeting October 8, 2019 – Minutes

In Attendance

Holly Wood
Jessy Maggard
Diana Schaller
Diedre Weber
Becky French
Megan Vogt
Meg Rodgen
Susie Hackmiller

Executive Board Members

President, Jessy Maggard – in attendance
VP Programs, Deirdre Weber – in attendance
VP Membership, Ari Willey – in attendance
VP Hustle, Amanda Besore
Treasurer, Becky French – in attendance
Financial Secretary, Dani Reich 
Recording Secretary, Holly Wood – in attendance

Recording Secretary, Holly Wood

• Approval of minutes from September 10, 2019 meeting – approved by Diedre Weber and 2nd by Becky French

A Message from our Principal, Sue Hackmiller

• School report card. Rating system changed. 
  • Harmony is a 4 star school
  • 1 pt from being a 5 star school 77.8 is a rating (79+ is a 5 star)
  • https://www.kyschoolreportcard.com/organization/53419?year=2019 
  • New Social studies standards launch Summer of 2019. 2019/2020 Assessment based on old standards. 2020/2021 assessment based on new standards
  • Science focus in 4th grade. Social Studies in 5th grade
• In 2 years we will have transitioned to on demand writing
• Actual test scores have not received individual scores. Map reports will be coming home next Wednesday 10/16.
• Mrs. Palodino is moving to NJ. November 8th last day. 4 candidates to fill role.
• Kim Hughes – She has resigned. Last day is 10/31. 
• Savannah – 3rd grade instructional. Has moved to JCPS. Candidate identified. Filling soon

President, Jessy Maggard

• Hustle Recap
  • A roaring success! Raised $29,283.53
  • Payouts. Proposed below – Dani Reich approved. 2nd approval by Holly Wood
    • Vote to approve $100 minimum 
    • Ms Nall raised Over $2,000. Payout will be $432
    • All other classrooms get 10% of earnings with a $100 minimum
  • Kona was a great addition
  • Simple was better
  • Repeat! 
  • Amanda Besore has volunteered to oversee next year
• Bus Driver Appreciation Week, Oct 14
  • Will promote on social media, encouraging bus riders to do thank you notes
  • Hospitality will provide treats for bus drivers
• School Supply Kits Update
  • 2018, 272 kits sold. 2019, 327 kits sold. 20% increase!
  • Some changes to the check out process for next year, asking parents if they are buying the right kit for the FALL
  • 100% convenience service to Harmony families. 
  • Looking into adding a request to donate $ at checkout for families in need
  • Backpacks, lunchboxes, accessories, etc will be shipped directly to the child’s home. Free shipping for this.
  • On-Demand spirit wear option coming in for 2020 – NOt a local option so looking at Beta and still utilize Shively Sporting goods as a local option.
  • Yes commitment? – approved by Diana 2nd by Dani
• Hospitality 
  • Suzie requesting $2500 for the HES staff to celebrate KPREP and 4 star status by taking a CQ cruise with 4 hors d’oeuvres. All staff included
  • This would need to come out of the hospitality budget and would require adjustments to luncheons. 
    • Remove Feb and modify December luncheon. 
    • Will need to adjust budget by additional $1500 – Ari approved and Dani 2nd
      • $500 from assembly which is now covered by grand
      • $1000 ($500 from last year overage/$500 Hustle profit)
  • Custodial appreciation day celebrated last week and very much appreciated
• RRW/Unity Week Assembly Update
  • $500 Grant from Centerstone approved!
• Mr G needing Pandora Premium subscription ($110) to create playlist appropriate for class. 
  • Proposed $110 investment for Pandora Premium. Look into using for more classrooms
    • Approved by Dani and 2nd by Becky
• Washing Machine needed – proposed to approve up to $400. Dani motion to approve. Approved by Ari
  • Holly and Becky looking into GE friend and family discount

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – September
• 3 changes to budget per last minute
  • Increased Hospitality per approval of last meeting to cover snack cart
  • Increased supplies fund by $400. For 6 new tables, which have been purchased
  • Purchasing Wish Tree books. Katy Wilson received large discount and free shipping. 
• Becky motion to approve budget. Dani 2nd

Committee Reports

• Membership, Ari Willey 
  • Up to 266 memberships. 
  • Down from last year. 
  • 81 memberships submitted online. 
  • 29 staff members (continuing to receive free parking spot)
• Programs, Deirdre Weber
• Harvest Recap, Megan Vogt
  • Came in under budget and a great turnout!
  • Recommend giving teacher free tickets next year
  • Recommend trunk or treat with a car per grade with teachers rotating
  • Looking into alternative DJ option

Open Floor Discussion

• DJ options as an annual contract

Announcements/Upcoming Events

• BLAZE Pizza Night, Wednesday October 9, 5-8:30pm
• Papa John’s Pizza Night, Thursday October 17
• Unity Week, October 28 – November 1
• Staff Luncheon, October 31
• Next PTA Meeting, Tuesday November 12th at 9am in the Cafeteria