Harmony Elementary PTA Meeting Minutes

General Meeting September 10, 2019 – Minutes

In Attendance

Amber Barret, Jessy Maggard, Dani Reich, Holly Wood, Deirdre Weber, Diana Schaller, Becky French, Meg Rodgers, Catie Wilson, Susan Hackmiller, Ari Willey

Executive Board Members

President, Jessy Maggard
VP Programs, Dierdre Weber
VP Membership, Ari Willey
VP Hustle, Amanda Besore
Treasurer, Becky French
Financial Secretary, Dani Reich
Recording Secretary, Holly Wood

Welcome/Introductions

Recording Secretary, Holly Wood

• Approval of the May meeting minutes – approved
• 1st meeting of 2019/2020 fiscal year

A Message from our Principal, Sue Hackmiller

• Operating at the same number of kids as last year. 

• 3 grades with 5 sections. 
• K class the largest ever have
• 4th grade very large
• 5th grade stayed with 5 sections

• Rebalance did not really help – district is aware. Still schools not at capacity to allow state to build school. Council meeting on Friday. Locust Grove was the most impacted/helped with rebalance. Harmony is the only Elemetargy that is over capacity. Harmony 102%-103%. Staffing increased to accommodate
• Map testing going through end of this week
• K-prep out 9/11 to leadership and then shared after the 23rd.
• Commissioner approved new report card format (5 star rating system) – Read more about this new rating system here https://www.kyschoolreportcard.com/home?year=2018 
• Harmony Herald Newsletter going out monthly from Leadership team

President, Jessy Maggard

• • Calendar of Events & Volunteer Opportunities 
    • What’s Happened and What’s to Come..
    • August
      • School Supply Distribution, 9, 10am-12pm
      • Papa John’s Night – 22
      • Orientation Night – 27

 

• September

• Directory Orders Due September 13

• Papa John’s Night – 19

• Hustle – 27 (during the school day) almost at ½ way mark $10,500 current 

• October

• Harvest – 5th from 5-8pm (set up night before) 

• need volunteers for set up and games day of

• • • • • https://signup.com/Group/83699197176224202/
• Coupon Book Orders Due – 11
• Dine to Donate (Blaze) – 9th

• Papa John’s Night – 17
• Unity Week, October 28 – November 1 

• • • • • RAP Assembly (Character building, Anti Bullying, etc) – see below for more details

 

• November

• Papa John’s Night – 7th

• Skate Night 14th from 5-7:30pm

• December

• Donuts with Santa – 7th from 9am-12pm (set up night before)

• • • https://signup.com/Group/83699197176224202/
• Volunteer Note. Remember to have your background check and confidentiality training completed. Volunteers need to also be respectful to staff and students when in the building volunteering. 
  • Confidentiality Video
    • Once you have viewed the video, please complete the attached form: Participation Log
  • Background check needed – must pick up form in office
  • Volunteer Sign Ups: https://signup.com/Group/83699197176224202/

 

• Wellness Committee

• • • Nurse Kristie needs volunteers to come by and pick up food and deliver to Grace & Glory Food Pantry.  This a monthly job.  Do one month and off till your time rolls back around. Diana, Ari and Amber volunteered to help

 

• Garden – what to do with the produce? Donate to Food Pantry

• Recess Kits, proposed supplement recess kits and approved to come out Classroom Support budget and partial from 2018-2019 overage

• Sensory Path – Sensory paths has been submitted for approval by Facilities.

• “One Book, One School”  – “Wish Tree” is the book recommended. Helps gather as a whole school, creates buzz and excitement. Additional activities around a positive message across all grades. Funds needed purchase of books 482 copies of book. Amazon on sale. $4,300 needed to purchase to be funded by 2018/2019 school year. Motion to approve purchase of books. Approved by 2 parties

• Teacher Events

• • • How to do them? We absolutely can not reimburse district employees. Does this need to be a chair position for someone to buy the party items.
      • Hard Deadline for sign up for events
      • Purchase Order form filled out for each event. PTA would buy all needed materials
      • Meg Rogers volunteered to manage

 

• Assembly

• • • Set for October 30th. R.A.P (Realize Anything Is Possible). I shared this assembly info with other schools in OC and there are 3 of us participating so we save. Plus, I also applied again for the Centerstone mini-grant to help pay for this. The grant is awarded to a single event specifically for RRW, Anti-Bullying programs. We will find out in October if we will receive this. 

 

• Pumpkin Contest

• • Sponsored again this year by the Withrow Group Realtors. They would like to do 2 pickups. First is September 26th after school, other is September 28th in the morning. Pumpkins just need to be set aside so they don’t cause issues at Hustle. Families do not have to use provided pumpkins for the contest. Pumpkins not allowed on bus.

Treasurer’s Report, Becky French

• 2019-2020 Harmony PTA Budget – August
• $18,000 in carryover from ½ from fundraising. The other ½ from program expenses not spent
  • Should any of the program expenses be adjusted? 
  • Educational Enhancement focus for 2019-2020? 
    • Due to district investment in tech, we would like to hold on tech investment until we know what the district has planned. Looking at ChromeBook leasing plan similar to middle school program
    • Green Cafeteria – to outfit kitchen with dishwasher needed 250-300k. Piloting flatware this year. Looking at biodegradable trays to replace styrofoam.  
    • Books for Classrooms – Hackmiller to provide estimate needed to accomodate
    • Hospitality – Additional expense budget needed based on last years events. And absorbing hospitality cart. Hospitality Chair proposal to increase budget by additional $400. Approved by Dani Reich and 2nd approval by Deirde Webber

Committee Reports

• Membership, Ari Willey – make sure to sign up. Online signups available. Member Hub paid for by KY PTA. October 14th Due date to National and District Dues. Current 238 signups. 
  • Staff contest. Due on the 9th. Can win front parking spot. Congratulations Mrs Bishop for winning the front spot for the 1st week. 
• Directory, Mandy Stewart – Due this Friday. Anyone who is interested to place an add email Mandy Stewart arstewart824@gmail.com
• Programs (Brag Tags), Deirdre Weber – special brag tag designed for assembly. Orders submitted 2x per year. 1st Round coming home this week.
• Hustle, Amanda Besore – 
  • doing well. Volunteers needed. Kona Ice. Permission slip needed. Paper bands for students who have approval to get Kona. Recommend to simplify flavors to 1 or 2. Silicone bracelets for all students. Replacing prizes. 
• Harvest, Megan Vogt
  • New BBQ – Horney’s BB!
  • Papa Johns, Kona, Black Rock grill(?)
  • Inflatables, Prizes
  • Trunk or Treat
  • Games, Rock Wall, Power and Grace