September 7, 2017
Attendees: Jessy Maggard, Ari Willey, Dani Reich, Deidre Clark, Kendra Wiegand, Sue Hackmiller, Valenta Hoffman, Courtney Sewell, Kristin Frey, Kasey Anderson, Amy Keller, Lauren Rhoten, Jenn Anderson, Amy Sabens, Brandy Schafer, Leslie Droppelman, Beth Fowler and Elizabeth Townsend
Meeting was called to order at 9:05am by Jessy Maggard and Deidre Clark served as recording secretary.
Welcome/Introductions
Recording Secretary, Deidre Clark Minutes from last meeting (7/18/17), approved. Motion for approval by Dani Reich, second motion for approval by Kendra Wiegand.
A Message from the Principal, Sue Hackmiller
- Still looking for Spanish teacher; if one isn’t found, will have to change that related arts choice to something elseMAP assessment to start next week; all assessments will be done on ipads or chromebooks
- Student enrollment is at 650 students
President, Jessy Maggard
Disaster Relief
- Recommendation made to add a donation for the National PTA disaster relief fund to the PTA annual budget. Everyone agreed to add $100 to the budget for this for the 2017-2018 year and re-evaluate the amount each year.
- The Texas PTA has launched a “fill the backpacks” initiative. Everyone agreed that we should consider adopting some classrooms in the disaster areas or send supplies. PTA to work with faculty to determine the best way to move forward on this.
New Bylaws
- Old bylaws updated. Only a few changes which includes that the PTA makes no income on membership and that PTA position terms are for 1 year with a max of holding a position of 4 years.
Sponsorships Update
- Packets have been distributed to potential sponsors
- Legacy bricks are still on sale for sponsors to purchase
- Several ads have been sold for the directory
- Donations received: $100 allotted to hospitality and 10 cases of 2 liter bottles
Auctions
- Will have a small silent auction at multiple events instead of 1 large silent auction. Tentatively planned for Harmony Harvest, Donuts with Santa, Father/Daughter Dance, and the Mother/Son Event. Room parents will be responsible for putting together the gift baskets for auction. A percentage of the money made will go back to the classroom
Reimbursement Procedure
- All financial bills/reimbursement requests will be picked up weekly on Fridays. On Tuesdays checks will be signed and put in reimbursement folder for pickup. PTA files are in the Library in Leslie’s office. If you prefer checks to be mailed, please provide self-addressed stamped envelope with your request.
- Cash boxes at events – Any board member can work the cash box. An executive board member has to open and close the cash boxes.
Red Ribbon Week
- Recommendation made to combine with Kentucky Kids Day. Kentucky Kids Day was established by KY PTA to set aside a special day for our students. Suggested that kids would be invited to donate indoor/outdoor equipment for recess, books for their classroom and all kids would be encouraged to play with a new friend at recess. Also, suggested to have the red ribbons distributed by the Sheriff’s department. Planning to begin.
Teacher Events
- Events used as fundraisers for classrooms. Will plan for later in the year.
Treasurer’s Report, Dani Reich reporting for Holly Wood
- Budget Report
- Changes for budget reviewed. Will vote for approval at next week’s meeting.
Committee Reports Hustle, Jessy Maggard reporting for Julie Bucalos
- $11,465 collected online as of today
- Including other collections, the total is over $12,000
Membership, Ari Willey
- Currently 209 members have signed up (compared to 121 last year)
- Payment due by 15th of October
- Plan to give faculty an incentive to join PTA by raffling off spirit wear and lunch
Harvest, Kasey Anderson
- All new games this year. Will be held inside and outside to include games, vendors, food trucks, trunk or treat, bouncies, hayrides, face painting, and a pumpkin-decorating contest. Families will be able to pre-order tickets. There will be a sensory friendly time before and a sensory game room open all night.
Playground, Kendra Wiegand
- Equipment to be installed over Christmas break
- Legacy bricks will be installed in October
Spirit Wear, Kristen Frey & Courtney Sewell
- New stuff coming in for Husky Harvest – key chains headbands, shirts, sweatshirts
Room Parents, Amy Keller
- 16 out of 27 room parent positions have been filled. Will meet with room parents soon.
Open Floor Discussion – None
Announcements/Upcoming Events
- Our next meeting is a General meeting and is scheduled for Wednesday, September 13th at 7:00pm in the HES cafeteria
- Dine to Donate at Blaze, September 20, 5-8pm
- Husky Hustle, September 22